Personal Assistant & Event Organizer

• Coordinate with the Executive Assistant to handle the CEO and Co-founder's calendars, scheduling priorities, meeting briefs, and follow-up actions.
• Handle travel logistics — flights, hotels, visas, itineraries — for founders and VIP guests.
• Prepare correspondence, presentations, and briefing documents for board, investor, and partner meetings.
• Act as a trusted gatekeeper: screen requests, manage priorities, and protect leadership focus time.
• Run personal errands and tasks for executives (appointments, gifting, lifestyle logistics) as needed.
• Own end-to-end planning and execution of Sabai events: team off-sites, investor showcases, health-tech meetups, product launches, and partner dinners.
• Source and manage venues, vendors, AV, catering, and logistics; negotiate contracts to stay within budget.
• Build and manage event timelines, run-of-show docs, and post-event debrief reports.
• Coordinate speakers, panellists, and VIP attendees.
• Own event calendar and ensure no clashes with key business milestones.
• Run day-to-day admin: filing, knowledge hubs, supplies, and simple IT coordination.
• Collect invoices and expenses; maintain budget trackers for events and operations.
• Maintain contract repository and track renewal dates for vendors and service providers.

Qualifications:

• Bachelor's degree in any related field.
• Minimum 2 years as a Personal Assistant, Executive Assistant, or Event Manager, ideally in a startup or fast-paced environment supporting senior leaders.
• Proven track record of planning and executing events
• Fluent in Thai and strong English; highly organised, number-savvy, and detail-obsessed
• Comfortable owning many moving parts at once — events, calendars, and relationships
• Experience and interest in AI, healthcare, investments, and poker will have big advantage