Executive Assistant / Operations

This is a unique, high-impact role designed for a sharp, proactive operator who wants to do more than just manage a calendar. You will be the "right hand" to the leadership team, ensuring the engine of the company runs smoothly while scaling our internal systems.

For the right candidate, this role offers a direct growth trajectory toward Chief of Staff, providing deep exposure to strategy, finance, and high-level decision-making.

Key Responsibilities

1. Executive & C-Level Support

• Strategic Scheduling: Manage complex calendars, prioritizing high-impact meetings and protecting deep-work time.
• Meeting Lifecycle: Prepare comprehensive briefs before meetings, capture actionable notes during, and relentlessly track follow-ups after.
• High-Level Logistics: Coordinate board meetings, investor updates, and end-to-end travel logistics.

2. Operations & Administration

• Infrastructure: Oversee day-to-day administrative operations to ensure a frictionless work environment.
• Knowledge Management: Build and maintain internal documentation systems (e.g., Notion/Slack) and knowledge hubs.
• Office & Tech: Manage co-working space logistics, office supplies, and basic IT coordination for the team.

3. Vendor & Tool Management

• SaaS Ownership: Manage relationships with SaaS providers, tracking renewals, subscriptions, and service agreements.
• Vendor Liaison: Source and manage external vendors, ensuring cost-efficiency and organized contract tracking.

4. HR & People Operations

• Talent Acquisition Support: Post roles, screen CVs, and coordinate the interview pipeline.
• Lifecycle Management: Own the onboarding and offboarding checklists to ensure a world-class employee experience.
• Culture & Tracking: Maintain HR records (headcount, leave, probation) and lead the charge on team offsites and activities.

5. Finance & Compliance Coordination

• Financial Handoffs: Collect invoices and receipts; organize expense documentation for the accounting team.
• Budget Tracking: Prepare and maintain basic budget and cash flow tracking sheets.
• Governance: Maintain the company contract repository and a master compliance calendar.

6. Reporting & Dashboards

• Data Oversight: Build and update operational dashboards to provide leadership with visibility into hiring pipelines, task completion, and compliance.

Your Profile

Required Experience:

• 3–5 years in an Executive Assistant, Office Manager, or Operations Generalist role.
• Proven track record in a fast-paced startup environment or supporting senior C-suite leadership.
• Exceptional organizational skills with the ability to context-switch without losing detail.
• Bilingual: Native/Fluent Thai and strong professional English (written and verbal).

The "Chief of Staff" Mindset:

• Ownership: You don't just "do tasks"; you own outcomes and solve problems before they reach the founders.
• System Builder: You enjoy creating order out of chaos and building scalable processes from scratch.
• Tech-Curious: You have a genuine interest in AI, Health Tech, or Digital Platforms and how they can optimize workflows.
• Discreet & Reliable: You handle sensitive information with absolute integrity.
• Nationality: Thai only