Job Summary

The Administrative Executive will provide administrative and operational support to ensure the smooth operation of daily business activities. The role involves managing office inventory, coordinating employee engagement activities, and supporting procurement and logistics functions.

Key Responsibilities

Procurement & Inventory Support

• Assist in preparing and processing Purchase Orders (POs) using the SAP system.
• Attend to goods received and verify against documentation.
• Manage and maintain office inventory (PPE, safety shoes, stationery) and pantry supplies.
• Conduct regular stock takes and maintain accurate records.
• Administer locker assignments and access passes for staff.

Administrative Support

• Provide general administrative support to management and various departments.
• Handle ad-hoc duties and tasks as assigned.

Office & Event Coordination

• Organize festive and employee events (e.g., CNY, Christmas, Employee Appreciation Day, staff birthday celebrations).
• Coordinate quarterly gatherings, VVIP visits, lunches, welcomes/farewells, and team celebrations (in-house or external venues).
• Work with vendors for catering and event logistics

Requirements

• Diploma in Business Administration or equivalent qualification.
• Minimum 23 years of administrative experience, preferably in a similar role.
• Proficient in SAP (PO and GR) and Microsoft Office applications (Excel, Word, Outlook, Teams).
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Independent, proactive, and able to collaborate effectively with cross-functional teams.