• Manage the day-to-day spare parts shipment queries, invoicing and shipping arrangements, for various local and oversea customers
• Corresponding with Japan, customers, internally for customers related to orders and shipment arrangements
• Prepare all shipping documents relating to exports shipment
• Arrange despatch through parcel post, courier services, local collection or airfreight. Flight booking and marking for parcels or cartons. Packing of spare parts for shipment if required
• Sorting and filling of shipping documents. Arrange for despatch of duplicate shipping documents to agents and customers respectively by courier services
• To issue computer invoice (D/O) Debit Memos, Credit Notes for overseas Agents. (including sorting, filling, recording, mailing, and GST claim filling)
• Prepare and submit bank document for negotiation of L/C, B/P terms, including application of Certificates of Origin
• Arrange goods return to Japan for repair claim. Booking with forwarder for shipment. Check and arrange markings on cartons before releasing shipment.
• Following up on the forwarder or courier and others local supplier payment issue if there is.
• Download char-able invoice from Hayato system and send to our internal Accounts department daily.

Requirements

• Candidates should possess at least a Diploma/Degree
• Minimum 3 years of relevant experience
• Strong organisational skills and attention to detail
• Proactive and able to work with little direct supervision
• Ability to work independently as well as a good team player
• Team player with good communication skills
• Experience with systems applications is an added advantage
• Proficiency in Microsoft Office, particularly Microsoft Excel, Microsoft Words and Microsoft PowerPoint