Industry: Education

Location : Aljunied

Working hours: 8am till 5pm

Attractive Benefits Despite Contract Role

Summary:

To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.

RESPONSIBILITIES

• Managing diaries, organising and coordinating meetings, events and school wide calendars
• Accurately recording minutes from meetings including Senior Leadership Team (SLT), Monthly Management (MMM) and meetings which involved the Principal
• Liaising and compiling of document deck with corporate HQ in Malaysia
• Assisting and organizing the recruitment process with all stakeholders
• Liaising with internal and external vendors on Schools F&B needs required during meetings and schools events including staff bulletin and birthday celebrants names
• Organizing, filing, coordinating of documents and meetings to ensure efficiency
• Administration of document control, licenses and website updates, as directed
• Analyzing and manipulating statistical data as and when required
• Providing support to other administrative functions including, but not limited to admissions, learner services and accreditation
• Distributing memos, emails and weekly bulletins
• Coordinating and organizing HQ guests and management in Malaysia on meetings and food
• Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders, function managers and reporting manager.

REQUIREMENTS:

• Secretarial certification (preferred)
• Experience in a similar position
• Experience in an international school environment (preferred)
• Functional knowledge of Google tools and MS office
• Experience with data analysis (knowledge of Excel and/or databases would be useful)
• Ability to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• High standards and expectations
• Motivated
• Attention to detail

EA License | 18C9251
Registration No | R1988835