Account Assistant
Job Description:
As an Account Assistant, you will play a vital role in supporting our finance and accounting team to ensure accurate financial record-keeping and efficient financial operations. You will assist with various accounting tasks, including accounts payable, accounts receivable, general ledger maintenance, and financial reporting, to help maintain the financial health and integrity of the organization.
Key Responsibilities:
- Accounts Payable (AP) Processing:
- Assist with processing vendor invoices, verifying accuracy, and obtaining necessary approvals.
- Prepare and process payments to vendors via checks, electronic transfers, or other payment methods.
- Maintain organized and up-to-date records of accounts payable transactions and correspondence.
- Accounts Receivable (AR) Management:
- Assist with generating customer invoices accurately and in a timely manner.
- Monitor accounts receivable aging and follow up on overdue invoices as needed.
- Process customer payments received and reconcile accounts receivable balances.
- General Ledger Maintenance:
- Assist with recording financial transactions in the general ledger system accurately and in accordance with established accounting principles.
- Reconcile balance sheet accounts, such as bank accounts, prepaid expenses, and accrued liabilities, on a regular basis.
- Financial Reporting Support:
- Assist in the preparation of monthly, quarterly, and annual financial reports as required.
- Provide support for internal and external audits by compiling requested documentation and assisting auditors with inquiries.
- Expense Reimbursement Processing:
- Assist employees with submitting expense reports and ensure compliance with company policies and procedures.
- Review and process employee expense reimbursements accurately and promptly.
- Administrative Support:
- Provide administrative support to the finance and accounting team, including filing, data entry, and document management.
- Assist with other ad hoc projects and tasks as assigned by supervisors or management.
Required Skills:
Expense Reports Accounts Payable Financial Transactions Balance General Ledger Balance Sheet Approvals Financial Reporting Checks Expenses Data Entry Filing Payments Records Vendors Accounting Documentation Preparation Finance Maintenance Management