A 12 month fixed term contract opportunity for a Trust and Corporate Manager to provide a timely, efficient and compliant service primarily in respect of the provision of new entity incorporations and formations and company secretarial administration for a  Corporate Services Department

Principal duties include:

• Reservation of Company names, Incorporations and Formations
  • Manage referrals from Partners and fee earners ensuring effective service is provided in a timely manner
  • Ensure regular and accurate updates to the business in relation to the progress of referrals
  • Manage on boarding for all trust company matters
  • Manage Corporate Administration tasks undertaken by the team
• Company Secretarial / Administration and Client Reviews
  • Manage the maintenance of the database holding all current and past Directorships, Protectorships, Trusteeships, Company Secretarial Services and Administration Services provided by COCSJL
  • Lead and oversee the maintenance of orderly sets of statutory books, company registers and records
  • Deal with day-to-day correspondence and administrative matters within COCSJL
  • Lead the provision of the invoicing cycle and administration, liaising with finance department as required
  • Identify and escalate risk issues, together with suggested mitigation activities
  • Lead and oversee the periodic and ad hoc review process, preparing relevant documentation for review and sign-off by matter partner and Head of Risk & Compliance
  • Manage the annual periodic review cycle including agreed remediation points to ensure that relevant sign-offs are obtained within agreed timelines
• Reporting
  • National Risk Assessments - Manage the provision of data sets to satisfy the CJL NRA submissions in Jersey and support the Risk & Compliance Manager with the provision of the remaining NRA datasets and submissions
  • Prepare timely reports to the Board as required
  • Respond to requests for periodic and urgent reports, e.g. for PI insurance renewal and ahead of JFSC reviews, inspections or questionnaires
  • Maintain all control spreadsheets, ensuring accuracy, migrating where appropriate to Viewpoint
  • Update Viewpoint and other systems as required
• Other duties
  • Manage ongoing relationships with third parties, for instance the JFSC Registry, banks and corporate service providers
  • Identify, develop, implement and maintain end-to-end procedures for all formation/ company administration processes, in accordance with legislative and regulatory requirements
  • Other projects to develop and improve procedures as required, including the testing, adoption and integration of new systems
  • Subject Matter Expert for Viewpoint and any other associated systems, ensuring positive contribution to working party groups, driving group policy and procedure
• Ensure that regulatory and law society requirements are being adhered to
• Effective management of the business as usual Corporate Administrators activity
• Provide Subject Matter Expert guidance to the firm, taking an active role in the adherence to regulation and introduction of best practice
• General administration support to the wider Jersey Risk & Compliance team
  

Applicants will have five to ten years trust and company administration experience with a solid understanding of offshore corporate structures, processes and the regulatory space. Law firm experience is desirable and experience of incorporating Jersey companies, foundations and limited partnerships would be helpful.

Sorry no sponsorship available