Our client have an opportunity for a Senior Administrator to be responsible for co-ordinating and processing monthly and ad-hoc payrolls across multiple jurisdictions, and to assist with the planning, development and delivery of employee benefits.

Key duties include:

Employee Benefits administration (multi-jurisdictional)

• Assist with preparing the firm's submissions into designated salary and benefit surveys
• Help co-ordinate the annual benefit renewals, liaising with external brokers and third-party suppliers as well as internal key stakeholders
• Identify and monitor trends in our current benefits and assist in promoting the benefits on offer to employees
• Assist with implementation projects to make any changes to our benefits offering
• Be a key contact for employee and HR team benefit queries
• Provide support with benefit administration including updating benefits booklets, policies and processing invoicing and the cost splits to finance
• Assist with the drafting of employee presentations and communications

Payroll administration

• Assist with the processing and second line checking of the monthly payroll for our in-house and outsourced payrolls
• Review employment activities that may give rise to a monthly payroll variance e.g. joiners, leavers, overtime, variation in hours, pay review, bonus award, tax rate changes, maternity pay, sick pay, unpaid leave etc.
• Help manage the central payroll inbox to ensure all changes are collated by the relevant payroll cut-off date
• Collate system data reports in order to identify and sense-check adjustments prior to payroll processing
• Prepare calculations for each variation of pay, using either existing systems or manual calculation
• Either provide or obtain the required 4 eye checks and approvals
• Pass the signed off payroll bundle to finance for final approval and execution
• Maintain payroll process notes
• Work with the Payroll Administrator to identify temps and students for weekly pay, prepare calculations, provide/obtain relevant checks and approval and submit to Finance for execution
• Along with the Payroll Administrator, act as the main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Ensure payroll is administered in accordance with company processes and controls with 100% accuracy targets, ensuring that relevant jurisdictional legislation, regulations and other requirements are maintained
• Undertake the first review of payroll reports produced by outsourced payroll providers, ensuring data and calculations are accurate and reflect the monthly adjustments requested
• Flag queries and anomalies to relevant Line Manager, HR Business Partner or outsourced provider to confirm information for adjustments is accurate
• Prepare all statutory return data for review and approval, adhering to the relevant deadlines in each jurisdiction
• Assist Finance with queries in relation to payroll accounting, transactions and reporting
• Prepare and provide appropriate payroll documentation for the annual audit

Ad hoc duties

• Assist with preparing data for the annual employee payroll and bonus review
• Project work as and when required to support within the team
• Prepare management reports

The ideal candidate will have:

• Benefits and payroll administration experience (essential)
  
• Strong academic background with good numerical aptitude
• Excellent Microsoft Excel and analytical skills
• Strong attention to detail
  
• Excellent written and verbal communication skills
  

Applicants will be based in our Jersey office and must have the right to work in the Island. ​

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