HR Administration 

Salary £30,000 - £35,000 neg

• Provide administrative support and take ownership for the full employee lifecycle processes;
• Monitor probationary periods, notify and remind line managers of key dates, ensuring review meetings are conducted at the correct point of the employee lifecycle and paperwork is received in order to set up the appropriate employee benefits;
  
• Maintain electronic filing for employees, ensuring current terms and conditions, signed job descriptions and all relevant paperwork is current throughout their employment;
• Maintain and update the HR suite of templates on an ongoing basis;
• Act as the main point of contact during the annual audit process in order to compile the relevant data;
  
• Identifying new or enhanced administration processes (for example checklists, inductions); and
• Assist with projects and other tasks as and when required.

PeopleHR Support & Maintenance

• Act as the main user and 'go to person' for all PeopleHR related queries;
• Maintain data in PeopleHR and carry out monthly data cleanse checks;
• Provide PeopleHR training to all staff in line with the induction process and assist staff with follow up training;
• Troubleshoot and ticket queries within PeopleHR where necessary and follow up with staff;
• Pro-actively self-teach and keep up to date with system updates to ensure we're using to the best of its capabilities;
• Ensure PeopleHR is updated with the relevant Bank holidays/office closures in a timely manner;
• Perform the annual holiday audit and update PeopleHR at year end;
• Perform the annual length of service audit and update PeopleHR at the beginning of each year; and
• Identifying ways the HRIS can be used to improve the HR Service to the business

Payroll

• ​Processing of the monthly payroll to include data entry into TT PAPA, updating pensions, running the relevant monthly reports and submission of the Combined Employer Returns (CER);
• Act as the main user and 'go to person' for all TT system and payroll related queries; and
• Troubleshoot and ticket queries with TT where necessary.

Absence Management

• Monitor sickness absence and ensure medical certificates are received and return to work forms are completed; and
• Conduct monthly sickness reporting to ensure the appropriate absence deductions are made for unpaid leave, Social Security or those exceeding the sickness allowance.

Technical Knowledge & Skills Required:

• Strong communication skills, both written and verbal;
• High standards with the ability to work accurately with good attention to detail;
• Takes ownership of work and uses initiative to implement or improve processes and procedures to drive efficiencies and add value to the business;
• Self-motivated and self-aware - recognizes own strengths and weaknesses and is committed to personal development;
• Develops and maintains good relations with team members and other staff;
• Ensure work is conducted in accordance with internal procedures and regulatory requirements;
• Maintain the highest standards of confidentiality and security in terms of employee affairs, records and sensitive and personal data for Company;
• Deadline driven, able to meet tight deadlines while managing conflicting priorities;
• Ability to explain detailed information to staff in a concise and straightforward way; and
• Displays integrity and is sincere in own behaviour and in dealings with others;
• Take responsibility for own personal development in line with agreed performance objectives and development plans to continue to maintain knowledge of HR best practice, Jersey employment law and current topical HR issues.

​Experience/Qualifications/IT Skills

• Strong administration skills;
• Intermediate level in Microsoft Word, with the ability to carry out mail merges;
• Intermediate level in Excel, with the ability to use pivot tables, slicers, produce formatted reports;
• Intermediate level in PowerPoint with the ability to produce presentations and structure charts,
• Experience of working with a HRIS (preferably PeopleHR and TT PAPA);
• Previous experience of carrying out end to end payroll;
• CIPD Level 3 qualified; and
• A minimum of 3 years' demonstrable Human Resources administration experience.

Sorry No Sponsorship available - must have 5 years residency