Administrator, Funds Governance

• To promote and support the aims of the Company and to demonstrate the Company's core values of: Partnership orientated; Passionate; Solutions driven; Accountable; and Hands on.

• To develop and maintain an effective working relationship with the person to whom you report and the wider Fund Services business .

• To co-operate with colleagues and to promote an open, supportive and inclusive environment.

• To carry out your duties in a diligent and professional manner.

OBJECTIVE & ROLE

The postholder will have responsibility for collating and reviewing the due diligence for the client structures and their investors serviced by  as well as assisting in the preparation of regulatory reports and performing regulatory monitoring on client fund structures. You will utilise your skills and experience to ensure that all requisite due diligence and tax transparency documentation and information is received by , collated and recorded in line with AML / CFT and FATCA / CRS legislation as well as ensuring that appropriate regulatory monitoring and reporting is fulfilled in line with regulatory requirements. The portfolio of clients comprises inter alia venture capital, private equity, real estate and fund of PE funds, and structures include both open and closed ended funds and related entities.

The postholder will ensure that at all times clients receive a premier and proactive service, and that all due diligence activity is identified, prioritised and handled in an efficient, confidential and sensitive manner and that clients receive consistent high levels of service.

PRINCIPAL RESPONSIBILITIES:

• Be responsible for the attainment  the subsequent review and in principle approval of all due diligence (in line with AML and CFT legislation) and tax transparency documentation and data (in accordance with FATCA and CRS obligations) (collectively CDD) on funds and related structures serviced by, together with their investors and shareholders;

• CDD is initially collated on each new entity at the take-on / establishment of the structure, and on investors at the point each becomes an investor. In addition, on-going reviews are undertaken on a risk based periodicity;

• Attain the necessary CDD documentation and data to meet regulatory  Group requirements, liaising with the client service teams and / or the client / investor directly as appropriate. Review the CDD documentation and data and prepare the appropriate checklists, satisfying yourself that all requirements have been met (or highlighting any discrepancies) before passing to a Director for review and approval: the file then requires final review and sign-off by the Director of Funds Governance;

• Complete regular CDD reviews of client structures and investors. (The frequency of reviews of CDD is based upon the risk assessment of each entity / investor.) Where required contact clients and / or investors (in consultation with the client facing teams) for any replacement or additional documentation or information. Follow up all queries and discrepancies seeking guidance from the Director of Funds Governance as appropriate. Prepare appropriate checklists, satisfying yourself that all review requirements have been met (or highlighting any discrepancies) before passing to an Director for review and approval: the file then requires final review and sign-off by the Director of Funds Governance;

• Ensure all high risk investors / clients are correctly identified as such and that enhanced due diligence procedures are implemented and adhered to throughout the life of the relationship;

• Assist in the preparation of regulatory reporting for client entities;

• Assist in the ongoing monitoring of client entities preparing, for example, periodic reviews and compliance monitoring plans;

• Assist with the investigation of AML and sanctions alerts, escalating where appropriate;

• Keep up-to-date with changes in regulatory requirements liaising with the Funds Governance function to identify and implement any resulting changes to requirements and procedures. alerting the client facing team managers as appropriate;

• Develop and maintain first class professional relationships with each client / investor, ensuring that all written, verbal and face-to-face communications are handled in an appropriate professional, efficient and timely manner;

• Provide guidance and act as a point of referral for other members of the Fund Services department with regard to the attainment, review and completion of due diligence on investors and other connected parties, inclusive of obtaining tax transparency documentation. Liaise with the Funds Governance function to obtain the approval of CDD checklists;

• Liaise with inter alia clients and investors to ensure the due diligence of client structures is conducted in accordance with  contractual, regulatory and legal obligations;

  Ensure all activities and services are delivered in compliance with policies and procedures. Where you believe it may be preferable to diversify from an established policy or procedure, raise this with a director and contribute to an assessment of whether such a diversification should be facilitated;

KEY ATTRIBUTES

• Demonstrate understanding and awareness of the AML / CFT and tax transparency requirements required to be met by regulated funds services businesses in Jersey

  be required to confidently liaise with clients and investors on a day to day basis;

• possess an ability to disseminate information and respond quickly;

• demonstrate a high degree of accuracy and ensure that all activity is undertaken in line with' accepted professional standards;

• hold or be working towards an appropriate qualification and / or proven track record of work experience;

• have the ability to work as a team member;

• have a good level of competency with Microsoft Office (primarily Outlook, Excel and Word);

• a working knowledge of FrontInvest or similar funds system will be an advantage.

TRAINING

• Ongoing training will be provided in order to equip the individual to undertake the wide spectrum of administrative tasks and to support the postholders personal development.

QUALIFICATIONS SUPPORTED

• ICA Certificate in Anti-Money Laundering

• ICA Advanced Certificate in Practical Customer Due Diligence

• ICA Diploma in Governance, Risk and Compliance

• ICSA

• JFA Fund Administration Certificate