Administration Executive
Job Description:
The Administrative Executive will undertake administrative activities to support the Marketing, Business Development and Administration Manager and Fee Earners in Jersey.
Principal Duties and Responsibilities
Legal Administration
Maintenance of team CPD records
Word processing, drafting correspondence, formatting large scale agreements, amending marked up
documents and formatting to in house style
Management of calls and messages
Scanning documents received to files
Bundle preparation
Liaise with court re e-filing protocols
Arranging for legislation of notarised documents with messengers
Scanning / Copying notarial documents
Matter Administration and Management
File opening formalities
Conflict check administration and management
Financial administration to include the completion of monthly and annual billing, WIP and AR Support
Adex administration including the movement of time and preparation of reports
Requesting and submitting company searches
File closing management
Contributions of precedents to knowledge management
Practice Management
Diary management to include the set-up of meetings and arrangement of conference calls.
Attendance at Team meetings, taking minutes and compiling action lists.
Assist with event management planning, both client and colleague, from inception to completion.
Business Development
Assistance with BD trips including the complete management of travel and schedules and pack preparation
Management of BD tracker
Maintenance of all client records and activities on Interaction
Event management including the management of attendees
Knowledge, Skills and Experience Required
A team player who understands and has experience of working for a commercial business
Demonstrate significant planning abilities
Adept in marketing and communication platforms with the ability to deliver communication content through these platforms
Event management experience
Able to deal with all stakeholders, at all levels, within the organisation
A flexible approach
Advanced Microsoft Office Suite knowledge
Excellent document management skills
The ability to take minutes and record meetings
An organised approach to workload management
An aptitude and interest in systems
Articulate and the ability to acquire clear instructions
Required Skills:
Document Management Arranging Conflict Lists Legislation Event Management Instructions Travel Business Development Records Administration Preparation Planning Maintenance Microsoft Office Marketing Business Communication Management