our role

As part of your dual focus as Executive and Office Assistant, you will provide administrative support to the Senior Management Team across all three jurisdictions.

Our Facilities team are responsible for the smooth day to day running of the office, providing a high level of service to our clients, and maintaining a safe working environment for our colleagues.

​Reporting to the EA to CEO and Senior Facilities Administrator, you will support in the administration of services for internal and external stakeholders across all Facilities' functions.
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Your focus
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• Supporting the Chief Operating Officer with administrative tasks including but not limited to, calendar coordination for board meetings, assisting with signature requests and supporting with ad-hoc tasks and projects
• Managing the switchboard across all three jurisdictions
• Timely distribution of all office mail in accordance with group procedures
• Deliver front of house activities and requirements including but not limited to, client room setup, visitor arrangements, oversight of temporary passes and management of front of house inboxes
• Board and committee meeting management of calendars across each  jurisdiction, including receipt and publication of papers, collating and tracking of action points and arranging of signing / execution of documentation
• Provide support to the Senior and Junior Facilities Administrators for quarterly deliverables and during periods of leave.

Your experience

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• Excellent customer service and interpersonal skills
• Ability to manage and organise multiple tasks with accuracy
• Team player with positive 'can do' attitude
• Good communication skills, organised, flexible and motivated to tackle challenges with a sense of urgency and enthusiasm
• Motivated to learn and approaches new situations as an opportunity to develop