Our client is recruiting a resource to assist with client and investment administration during their transition to various support services within the Group. This role will cover a range of administrative tasks supporting the team with their oversight service coordination, day to day file maintenance tasks and undertaking of periodic client file reviews for AML purposes.

​This opportunity offers varied exposure for those candidates seeking exposure to investment management and ample scope for career advancement

​ Oversight Service

• Maintaining the schedule of cases and ensuring reporting is delivered in a timely manner
• Establishing client structure in a core investment system, Tercero
• Monitoring receipt of relevant periodic reporting data from underlying asset managers
• Coordinating relevant security set ups
• Running and auditing performance
• Report generation and initial checker
• Liaising with lead relationship manager regarding problem resolution
• Review of routines to maximise efficiencies, through use of in-house systems
• Preparing bespoke commentary for review by relationship manager
  
  

Carry out scheduled periodic file reviews for clients & intermediaries

• Completing a Client Risk Assessment template
• Checking for outstanding CDD tasks on our portfolio/CRM system (Assetmax)
• Review CDD / SOF / SOW to highlight deficiencies and any remediation required
• Review transaction records to flag unusual movements
• Contact clients for relevant information
• Record new tasks on CDD on Assetmax
• Ensure record keeping and data integrity is up to date and accurate
• Manage periodic review schedule

Client focused administrative tasks

• Monitoring and corroborating unexplained transaction by clients for AML purposes
• ​Clearing the daily exception reporting generated by AML client screening tools
• Managing and recording of client trigger events following policy guidelines
• Client communication & periodic chasers for the above as required
• Recordkeeping including closing and new business register maintenance

Assist the broader team with general aspects of administration, including

• Data collation for regulatory reporting
• Operational support for middle office and investment team
• ​Assisting the investment team with quarter end reporting processes for clients
• Fund and strategy fact sheet preparation
• Collating and sending performance data to external gatekeeper

What you'll need to succeed:

• ​Customer service focus
• Strong organisational skills & attention to detail
• Effective time management
• Good communicator, both written and verbal
• Team player, dependable and reliable
• Proficiency in MS Office, in particular Excel

At all times the Groups values should be at the heart of everything and consistency of evidence of adherence to the values will be a key aspect of the role.

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