Administrator - Private Equity
Job Description:
- Prepare basic general emails for review
- Prepare covering letters sending documents out and basic letters ready for review
- CRM - Review data and escalate amendments as required to maintain data integrity
- Prepare payment instructions including for online banking systems, with supporting documents for own clients
- Understand the different requirements/process for payments for high risk clients
- Monitor for receipt of funds and providing confirmation when received
- Prepare BCF (billing control forms) and WIP (work in process reports) for team
- Send out invoices to clients
- Settle invoices
- Statutory filing (minutes) for team
- Mark up correspondence for filing and book-keeping
- Accurate and timely saving of electronic (email) correspondence
- Scheduling meetings and observe at meetings (if requested)
- Board Pack Preparation - producing reports, collating information and circulating
- Assist with various parts of periodic reviews
- Requesting CDD documentation (under supervision) and understand what is appropriate and acceptable
- Draft basic minutes and resolution (with assistance)
- Scan of minutes
- Update team schedules/reports and team specific spreadsheets/information
- Input tasks and complete tasks as delegated by team
- Binding documents, scanning, photocopying, faxing
- Open, sort and distribute mail
- Arranging couriers
- Daily input of time on timesheet
The ideal background for this role:
- 1-2 years+ previous experience within financial services industry
- Sound academic background
- Studying or have a willingness to study towards a professional qualification such as:
- CGI
- STEP Foundation Certificate in International Trust Management
- Certificate or Diploma in Fund Administration
- Working knowledge of Microsoft Office
- A basic understanding of the local finance industry and regulatory requirements in which we operate
- Excellent written and verbal English and clear telephone manner
- A high level of accuracy with good attention to detail
- Good time management and the ability to prioritise workloads
- Proactive approach to work and team player
Required Skills:
BASIC Confirmation Financial Services Regulatory Requirements Team Player Data Integrity CRM Spreadsheets Mail Instructions Reviews Forms Attention To Detail Banking Filing Payments Administration Scheduling Preparation Email Documentation Finance Time Management English Microsoft Office Management