Role Location - Jersey, Guernsey or London

The Senior Assistant Company Secretary will play a pivotal role in supporting the Group Company Secretary in delivering a best-in-class governance and company secretarial service across the Group. Acting as a trusted adviser to Boards, Committees and senior leadership, the role will lead the administration and continuous enhancement of the Group's governance framework, ensuring compliance with legal, regulatory and governance best practice requirements across multiple jurisdictions.

As a key deputy to the Group Company Secretary, the successful candidate will oversee subsidiary governance arrangements, support Board and Executive Committee activities, manage statutory compliance obligations and contribute to strategic corporate initiatives, including acquisitions, restructurings and governance transformation programmes.

This role requires a commercially aware governance professional who can build strong relationships at all levels of the organisation while promoting a culture of transparency, accountability and corporate integrity.

Key Responsibilities

Governance & Compliance

• Lead the administration and ongoing development of the Group's governance framework across all relevant jurisdictions.
• Ensure compliance with company law, regulatory requirements and governance best practice standards throughout the Group.
• Oversee the maintenance of statutory registers, corporate records and filing obligations for all Group entities.
• Manage and enhance the Group's entity management system, ensuring accuracy, completeness and data integrity.
• Develop, maintain and periodically review governance documentation, including:
  • Board and Committee Terms of Reference
  • Delegations of Authority
  • Governance policies and frameworks
  • Reserved matters schedules
• Support the annual review of governance structures and recommend enhancements to improve effectiveness, efficiency and control.
• Provide expert governance and company law advice to directors, executives and senior stakeholders.
• Monitor emerging governance, legislative and regulatory developments and assess their impact on the Group.

Board & Committee Support

• Lead and oversee the governance and administration of designated Boards, Committees and Executive Committees across the Group.
• Maintain annual governance calendars and meeting schedules.
• Prepare and coordinate high-quality Board and Committee agendas in collaboration with Chairs and senior stakeholders.
• Review and challenge Board papers to ensure they are clear, complete and support effective decision-making.
• Attend meetings and produce accurate, concise and commercially focused minutes and action logs.
• Track and monitor the implementation of Board and Committee decisions, actions and resolutions.
• Act as Company Secretary to designated subsidiary Boards and Committees as required.
• Support Board effectiveness reviews, director induction programmes and ongoing director development initiatives.

Corporate Reporting & Regulatory Filings

• Oversee the timely completion of statutory and regulatory filings across relevant jurisdictions.
• Ensure corporate records, Board minutes and statutory documentation are maintained accurately and in accordance with legal requirements.
• Coordinate governance inputs into regulatory submissions and annual governance reviews.
• Support the preparation of governance-related sections of annual reports, corporate disclosures and other regulatory reporting obligations.
• Work closely with Legal, Risk, Compliance and Finance teams to ensure governance reporting requirements are met effectively.

Strategic Projects & Governance Transformation

• Support major corporate projects including mergers, acquisitions, restructurings, integrations and legal entity rationalisation initiatives.
• Coordinate governance workstreams associated with strategic transactions and organisational change programmes.
• Provide governance expertise and support in response to regulatory developments and changing governance requirements.
• Contribute to governance technology initiatives and process improvement programmes designed to enhance efficiency and effectiveness.
• Identify opportunities to strengthen governance processes, controls and stakeholder engagement across the Group.

Leadership & Stakeholder Management

• Build trusted relationships with directors, executives and key stakeholders across the Group.
• Act as a key deputy and escalation point for the Group Company Secretary.
• Support, mentor and develop junior company secretarial colleagues, helping to build capability and promote high performance within the team.
• Champion good governance practices and foster a culture of accountability, integrity and sound decision-making.

Skills, Knowledge & Experience

Essential

• CGI qualified (or equivalent professional qualification) with substantial company secretarial experience.
• Strong understanding of corporate governance principles, company law and company secretarial best practice.
• Proven experience supporting Boards, Committees and senior executive forums.
• Extensive experience drafting high-quality Board and Committee minutes and providing governance advice to senior stakeholders.
• Strong knowledge of statutory compliance, corporate record management and regulatory filing requirements.
• Experience building effective relationships with directors, executives and other senior stakeholders.
• Excellent organisational, planning and project management skills with the ability to manage multiple priorities and competing deadlines.
• Strong written and verbal communication skills, with exceptional attention to detail and judgement.
• Highly professional, discreet and capable of handling confidential information with integrity.

Desirable

• Experience operating within highly regulated environments such as financial services, listed companies or professional services firms.
• Exposure to governance arrangements across multiple jurisdictions.
• Experience supporting mergers, acquisitions, restructurings or other significant corporate transactions.
• Knowledge of governance technology platforms and entity management systems.
• Experience leading governance improvement or transformation initiatives.
• Previous experience supervising, coaching or developing junior team members.

Personal Attributes

• Commercially aware with strong business acumen.
• Credible and confident in engaging with Boards and senior leadership teams.
• Proactive, solutions-focused and able to operate with a high degree of autonomy.
• Strong analytical and critical-thinking skills.
• Resilient and adaptable in a fast-paced and evolving environment.
• Collaborative and relationship-oriented, with the ability to influence effectively at all levels.
• Committed to the highest standards of governance, professionalism and ethical conduct.
• Continuous improvement mindset with a passion for governance excellence.

Why Join Us?

This is an excellent opportunity for an experienced governance professional to take on a highly visible role within a dynamic and growing organisation. You will play a key part in shaping and enhancing the Group's governance framework while working closely with senior leaders and directors on strategically important initiatives.