We are seeking a proactive procurement and/or finance focused individual to join our team in Jersey. The successful candidate will be responsible for managing all aspects of IT procurement and finance administration, supporting the Head of IT Projects and Administration in ensuring cost-effective, compliant, and efficient operations. 

The role includes comprehensive purchase order and invoice management, supplier relationship maintenance, budget and reconciliation support, and ongoing process improvement to drive value and sustainability for the business.

Key Responsibilities

Procurement Operations:

• Oversee the full purchase order lifecycle: creation, processing, tracking, and updating.
• Manage daily IT invoice validation, processing, and query resolution.
• Track and report on outstanding back orders with suppliers.
• Review and resolve procurement-related tickets via the ITSM platform.

Supplier & Vendor Management:

• Manage day-to-day supplier interactions, including consolidating and updating supplier price and cost information.
• Support supplier evaluation and selection processes with a focus on cost savings and environmental sustainability.
• Assist with the development and annual refresh of IT supplier and cost spreadsheets.

Financial Administration:

• Support monthly and annual budget planning processes, including preparing accruals and reports.
• Conduct regular reconciliation activities, such as mobile user and credit card reconciliations, as well as project reconciliations.

Reporting & Communications:

• Prepare, analyse, and distribute monthly procurement and budget reports.
• Draft and circulate internal IT communications on a quarterly basis.

Travel and General Administration:

• Process IT-related travel requests and bookings as needed.
• Provide general administrative support to the IT & Change team, contributing to a collaborative and efficient working environment.

Skills, Knowledge and Expertise

Experience:

• We are open to considering any candidates with prior experience in a procurement, finance, or administrative support function

Skills:

• Advanced Excel and spreadsheet skills required; proficiency with financial management systems (e.g., Aderant) an advantage.
• Excellent attention to detail, time management, and multi-tasking abilities.
• Strong communication skills, both written and verbal.
• Proactive, collaborative approach with the ability to work effectively under pressure and manage confidential information discreetly.

Qualifications:

• Relevant business administration or finance qualification desirable but not essential.