We are seeking an Executive Office Administrator to support the executive board of directors and be able to manage schedules, coordinate meetings, and act as an office manager, overseeing all office-related duties. This role is required to be onsite 5 days a week in the Washington PA area. 

Key Responsibilities:

1. Calendar & Schedule Management:
• Manage the CEOs complex calendar, including scheduling meetings, arranging travel, and prioritizing commitments.
• Coordinate schedules for the executive team and board meetings.
2. Board & Meeting Coordination:
• Organize and coordinate all executive and board meetings, including agenda preparation, logistics, and follow-up.
• Prepare board presentations, take notes during meetings, and prepare minutes for distribution.
• Assist and collaborate with senior management to prepare monthly reports for the board.
3. Confidentiality & Communication:
• Handle sensitive and confidential information with the utmost discretion.
• Prepare and edit high-level correspondence, presentations, and reports for the executive team.
4. Liaison & Stakeholder Management:
• Act as a liaison between the CEO, executive team, board members, and key internal and external stakeholders.
• Facilitate communication between departments, ensuring seamless collaboration.
5. Governance & Compliance:
• Assist with board governance matters, ensure compliance with corporate policies, and Organize and maintain board files and records.
• Maintain organized executive files and records, ensuring accuracy and security.
6. Office Management:
• Act as office manager, overseeing office-related duties such as supply management, facility coordination, and office equipment maintenance.
• Ensure smooth day-to-day office operations and address any office-related needs or issues.
7. Project & Initiative Management:
• Manage special projects and initiatives assigned by the CEO & Executive Team.

Qualifications:

• Proven experience as an executive assistant or executive administrator, preferably in a nonprofit or human services environment.
• Strong proficiency in Microsoft PowerPoint and Excel.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• High level of discretion and ability to manage sensitive information.
• Strong written and verbal communication skills.
• Experience in office management.
• Ability to work independently and collaboratively within a team.