Administrative Assistant

Job Title: Administrative Assistant

Job Summary:

The Administrative Assistant will provide administrative support to the organization, ensuring smooth office operations. The role involves handling a wide variety of tasks, including managing communications, coordinating schedules, organizing office activities, and providing assistance to team members across departments.

Key Responsibilities:

• Manage Office Operations: Oversee the day-to-day administrative operations of the office, including maintaining supplies, managing office equipment, and ensuring a clean and organized workspace.
• Scheduling & Calendar Management: Coordinate meetings, appointments, and travel arrangements for executives or team members.
• Communication & Correspondence: Handle phone calls, emails, and other forms of communication with clients, vendors, and internal teams. Ensure that messages are relayed promptly and accurately.
• Data Entry & Filing: Maintain and update records, databases, and filing systems (physical or electronic) for easy access and retrieval.
• Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Support Teams & Departments: Assist different departments by providing administrative and clerical support, including research, preparation of materials, and managing workflows.
• Customer Service: Greet and assist visitors, respond to inquiries, and handle customer-related concerns or redirect them to the appropriate person.
• Event Coordination: Help organize meetings, conferences, or team-building events, including logistics, catering, and communication.

Skills & Qualifications:

• High school diploma or equivalent; associates degree or bachelors degree preferred.
• Proven experience as an administrative assistant, office administrator, or in other relevant roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• Basic knowledge of office equipment (fax machine, printers, scanners).