Office manager to the CEO

Job Summary:

We are seeking an organized, proactive, and resourceful Office Manager to oversee the daily administrative operations of our office. This role is key to maintaining a productive and efficient work environment. The ideal candidate will be a detail-oriented multitasker who thrives in a fast-paced setting.

Key Responsibilities:

• Oversee general office operations and procedures.

• Manage office supplies inventory and place orders as needed.

• Coordinate maintenance of office equipment and facilities.

• Serve as the point of contact for vendors, service providers, and building management.

• Supervise and support administrative staff, including receptionists and clerical workers.

• Organize and schedule meetings, appointments, and events.

• Maintain office records and manage filing systems (physical and digital).

• Assist HR with onboarding of new employees and maintaining personnel records.

• Ensure compliance with company policies and procedures.

• Monitor and manage office budgets and expenses.

• Support other departments with administrative tasks as needed.

Requirements:

• Proven experience as an Office Manager, Administrative Officer, or similar role.

• Strong organizational and leadership skills.

• Excellent written and verbal communication.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office management software.

• Ability to handle confidential information with discretion.

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.

Preferred Skills:

• Experience with accounting or budgeting software (e.g., QuickBooks, Xero).

• Familiarity with HR practices.

• Strong problem-solving abilities.

• Positive attitude and team-oriented mindset.