Office Manager

Job Overview: The Office Manager will be responsible for overseeing and coordinating office activities, ensuring efficient office operations, and providing administrative support to management and staff. This position requires strong organizational, communication, and multitasking skills.

Key Responsibilities:

• Oversee and manage office operations, including facilities management, office supplies, and equipment.
• Coordinate office activities and events to ensure a productive and organized environment.
• Manage scheduling and calendar coordination for senior management or the team.
• Handle incoming calls, emails, and other communications, directing them appropriately.
• Organize and maintain office files, records, and documentation in a systematic manner.
• Prepare and process office-related paperwork, including invoices, reports, and purchase orders.
• Assist with onboarding new employees and maintaining employee records.
• Monitor office budgets and track expenses.
• Act as a point of contact for vendors, suppliers, and service providers.
• Support HR-related tasks, such as maintaining attendance and vacation records.
• Ensure compliance with safety and workplace regulations.
• Manage office-related communications, including internal memos and newsletters.
• Coordinate with other departments to ensure smooth collaboration.
• Handle any office-related issues or challenges promptly.

Required Skills and Qualifications:

• Proven experience as an office manager or in a similar administrative role.
• French Speaker & English  as well
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• High school diploma or equivalent (Bachelors degree preferred).
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.

Preferred Skills:

• Previous experience in a supervisory or leadership role.
• Knowledge of office equipment and maintenance.
• Familiarity with payroll systems and human resources processes.
• Experience in managing office budgets and financial tracking.