Singapore, Singapore

Administrative Assistant

Client: Aerospace

Location: Ang Mo Kio

Admin Assistant

Job Responsibilities:

Answer and direct phone calls and pass them on

Handling employees on boarding and off boarding process

Scheduling candidates interview and setup for staff meeting

Checking workers attendance

Coordinate travel arrangements ( booking of flights, hotels, transfer , visas etc )

Serving drinks and directing client to meeting rooms

Ordering and monitoring of office, pantry and toilets supplies

Coordinating all other front desk activities

Collecting and segregating mails daily

Mail out cheques and dropping off cheques at quick cheque deposit box

Arranging for local and overseas couriers

Provide administrative support to admin and accounting department

Data entry duties

Maintain up-to-date employee leave records

Carry out administrative duties e.g. filing, copying ,binding, scanning etc

Organize and schedule meetings and appointments.

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms.

Reply to email, telephone, or face to face enquires.

Handle sensitive information in a confidential manner

Any other ad-hoc duties

Requirements:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Proficient in MS Office

At least 1 years of experience in the field or in a related area

GCE A Levels or Diploma

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Sherry Yeoh Xianni