Summary:

The Administrative Associate provides essential support in General Administration (GA) capacity to ensure the smooth and efficient operation of the office.

This role is responsible for managing day-to-day administrative tasks, supporting GA Manager and ensuring organizational processes run effectively.

The position requires strong co-ordination skills, attention to detail, and the ability to handle confidential information with discretion.

Job :

Oversee room bookings, schedule meetings, and coordinate travel arrangements for key management.

Manage receptions, incoming calls, emails, and correspondence, ensuring timely routing and follow-up.

Prepare, format, and proofread a variety of documents, reports, and presentations with accuracy and attention to detail.

Maintain organized filing systems (both digital and physical) to ensure accurate record-keeping and easy retrieval of information.

Support general administrative functions, including expense tracking, invoice processing, and preparation of documentation.

Order and manage office and pantry supplies while liaising with vendors to ensure smooth daily operations.

Assist in planning and coordinating company events, team activities, and management meetings.

Deliver comprehensive administrative support to key management as required.

Assist the CTO with travel arrangements and expense claims.

Requirement:

At least a ITE certification, or diploma in business administration (or a related field) is preferred.

Previous experience in an administrative, office management, or assistant role preferred.

Familiarity with office equipment (printers, scanners, etc.) and administrative procedures.

Experience with project management or database systems is an advantage

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

High attention to detail and accuracy.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Able to use WECHAT

Ability to handle confidential information with integrity and professionalism.

Strong interpersonal skills and a proactive, service-oriented attitude.

Flexibility and adaptability in a fast-paced environment.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Please email your resume in a detailed MS Word format to joyce@peopleprofilers.com stating

1) Current Drawn

2) Expecting Salary

3) Date Available

4) Reason to Leave each job:

We regret that only shortlisted candidates will be notified

Joyce Koh Ai Leng

People Profilers Pte Ltd

20 Cecil St, #08-09, PLUS Building, Singapore 049705

Tel: 6950 9737

www.peopleprofilers.com

EA License Number: 02C4944

EA Personnel Reg nos R1110618

Job ID:

People Profilers Pte Ltd (People Profilers) has entered into a Partnership Recruitment Collaboration with Employment and Employability Institute Pte Ltd (e2i), to extend the support of hiring beyond e2is resources to broaden the reach of jobseekers.

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to People Profilerss PDPA and e2is PDPA (https://www.e2i.com.sg/pdpa/).