About the Client

Our client is a prominent organization recognized for its professional work environment, operational excellence, and commitment to high-quality service. They are seeking a capable professional to support front-office operations and day-to-day administrative activities.

Job Title

Reception and Administration Officer

Job Summary

Our client is seeking a Reception and Administration Officer to manage front-office operations and provide reliable administrative support for the efficient day-to-day running of the office. The role serves as the first point of contact for visitors and callers while coordinating purchase requisitions, office supplies, facilities, correspondence, and vendor-related activities.

Job Responsibilities

Manage the reception area and welcome visitors in a professional and courteous manner.

Answer and direct incoming phone calls and handle incoming and outgoing correspondence.

Coordinate meeting-room bookings, visitor access, and related front-office arrangements.

Create and follow up on purchase requisitions for office supplies and other administrative requirements.

Coordinate with Procurement, Finance, and external vendors to support the timely delivery of goods and services.

Monitor office supplies, pantry stock, and administrative inventory to maintain appropriate availability.

Coordinate office maintenance, facilities requirements, and service requests.

Maintain accurate administrative records, documents, and filing systems.

Support the organization of meetings, events, and other administrative activities.

Requirements

Bachelor's degree in Business Administration or a related field.

Minimum of 3 years of experience in administration, office management, reception, or a similar role.

Practical experience creating and following up on purchase requisitions.

Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Experience using an ERP system such as SAP, Oracle, or a similar platform is an advantage.

Strong organizational, communication, and multitasking skills.

Professional attitude with excellent customer-service and interpersonal skills.

Good command of written and spoken English.