About the Client

Our client is a leading organization with a well-established Excellence Center, dedicated to delivering operational excellence and efficient workforce management. They are seeking a highly organized and proactive Recruitment Coordinator to support end-to-end recruitment operations, vendor management, onboarding activities, and HR coordination while ensuring a seamless hiring experience across the organization.

Job Title

Recruitment Coordinator

Job Summary

Our client is seeking a detail-oriented and proactive Recruitment Coordinator to manage and support the end-to-end recruitment lifecycle, from hiring requests and candidate coordination to onboarding and contract management. The successful candidate will work closely with hiring managers, recruitment vendors, Finance, IT, and other cross-functional teams to ensure efficient hiring operations, accurate reporting, and a smooth onboarding experience for new employees.

Key Responsibilities

Recruitment Coordination

• Coordinate the full recruitment process, from receiving hiring requests through candidate onboarding.
• Confirm budget availability for new hiring requests in collaboration with the Finance team.
• Follow up with hiring managers to ensure timely submission of hiring intake forms.
• Share job descriptions with recruitment vendors and agencies.
• Review and screen candidate CVs, ensuring alignment with role requirements and budget.
• Coordinate interview scheduling and communicate hiring manager feedback to vendors and candidates.
• Track recruitment progress and ensure timely closure of open vacancies.

Tracker Management & Reporting

• Maintain and update recruitment trackers with accurate and real-time hiring data.
• Prepare and distribute weekly recruitment and hiring status reports.
• Monitor recruitment metrics and provide updates to stakeholders.

Offer & Onboarding Support

• Coordinate offer-related activities, including requesting vendor quotations and supporting offer approvals.
• Follow up on onboarding requirements, purchase orders, and internal approvals.
• Coordinate with IT to prepare laptops, system access, and user accounts before employees' start dates.
• Ensure Day 1 readiness by coordinating with IT and relevant departments.
• Conduct onboarding introductions and confirm successful onboarding completion with hiring managers.

Contract & Vendor Management

• Monitor contract expiration dates and notify hiring managers of upcoming renewals.
• Coordinate performance evaluation processes related to contract renewals.
• Communicate approved salary adjustments to vendors and request updated quotations.
• Maintain strong relationships with recruitment agencies and staffing vendors.

Purchase Orders & Administrative Support

• Process and track purchase orders related to contingent workforce requirements.
• Follow up on vendor invoices and ensure timely processing.
• Coordinate business travel arrangements with vendors when required.
• Track annual leave balances and maintain accurate leave records for the team.

Stakeholder Communication

• Maintain regular communication with hiring managers, vendors, Finance, IT, and internal stakeholders.
• Ensure timely follow-up on outstanding recruitment and operational activities.
• Support continuous improvement initiatives within recruitment operations.

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience

• 1–3 years of experience in Recruitment Coordination, HR Operations, Talent Acquisition, or a similar HR support role.
• Experience coordinating with external recruitment agencies or staffing vendors.
• Hands-on experience supporting end-to-end recruitment processes, including CV screening, interview scheduling, and onboarding.

Required Skills

• Strong knowledge of recruitment coordination and HR operations.
• Advanced proficiency in Microsoft Excel, including trackers, PivotTables, and VLOOKUP.
• Proficiency in Microsoft Outlook and other Microsoft Office applications.
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and follow-up skills.
• Working knowledge of HR policies, recruitment processes, and local labor regulations.

Preferred Qualifications

• Experience maintaining recruitment trackers and preparing periodic HR reports.
• Knowledge of purchase order processing, invoice follow-up, and vendor coordination.
• Experience supporting contract renewals and performance evaluation processes.
• Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms is considered an advantage.

Job Details

• Employment Type: Full-time
• Department: Excellence Center / Human Resources
• Experience Level: Junior to Mid-Level (1–3 years)
• Work Mode: On-site / Hybrid (Based on Business Needs)