Job Description: Office Assistant

About the Role

Our client is seeking a dedicated and organized Office Assistant to join our team. The ideal candidate must be a non-smoker, proficient in Pastel Evolution, and capable of managing various administrative and clerical tasks to ensure the smooth operation of our office. This role is perfect for someone who is detail-oriented, reliable, and able to work in a fast-paced environment.

Key Responsibilities

Administrative Support:

• Manage daily office operations, including scheduling, filing, and correspondence.
• Maintain organized and accurate records of office documents and communications.
• Handle incoming and outgoing calls, emails, and other correspondence professionally.

Financial Administration:

• Use Pastel Evolution to process invoices, payments, and other financial transactions.
• Assist in reconciling accounts and preparing financial reports.
• Ensure all financial records are updated and compliant with company policies.

Office Management:

• Order and manage office supplies and ensure a tidy and organized workspace.
• Coordinate maintenance and repairs of office equipment as needed.
• Support HR and management with onboarding and documentation processes.

Client and Staff Support:

• Assist with client inquiries and ensure exceptional customer service.
• Provide administrative support to other departments as required.

Qualifications and Skills

Education:

• Matric certificate or equivalent qualification.

Experience:

• Proven experience as an Office Assistant, Administrative Clerk, or in a similar role.
• Proficiency in Pastel Evolution is essential.

Technical Skills:

• Strong computer skills, including MS Office Suite (Word, Excel, Outlook).
• Familiarity with office equipment (e.g., printers, scanners, and telecommunication systems).

Soft Skills:

• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational abilities.
• Ability to multitask and work efficiently under pressure.

Key Requirements

• Must be a non-smoker.
• Clear criminal record for handling sensitive company information.
• Valid drivers license (optional, based on role requirements).

What We Offer

• Competitive salary.
• A positive and professional working environment.
• Opportunities for career growth and development.