The HR Administrator is responsible for supporting site-level HR operations, including payroll submissions, disciplinary processes, injury-on-duty administration, and casual labour management. The role requires a mature, experienced individual with strong organisational skills, excellent communication abilities, and solid HR administrative experience.

This person will serve as the primary on-site HR support function and must handle sensitive matters with professionalism, confidentiality, and accuracy.

Key Responsibilities

Payroll & HR Administration

• Prepare and submit monthly payroll input accurately and on time.
• Ensure all attendance, overtime, leave, and allowances are captured and correctly forwarded to Head Office Payroll.
• Maintain up-to-date employee files, HR records, and compliance documentation.

Disciplinary Process Support

• Handle disciplinary administration, including issuing written warnings as instructed by management.
• Prepare documentation, notices, minutes, and ensure procedural compliance.
• Track active warnings and disciplinary outcomes.
• Support basic investigations and fact-finding where required.

Injury on Duty (IOD) Management

• Manage IOD administration, including documentation, incident reporting, and COIDA compliance.
• Liaise with medical providers, employees, and Head Office on case progress.
• Maintain accurate IOD registers and follow-ups.

Casual Staff & Rates Administration

• Oversee casual labour onboarding, timesheets, rates, compliance, and paperwork.
• Ensure all documentation is aligned with labour and company requirements.
• Track work hours, rate changes, and approvals.

Compliance & General HR Support

• Assist with HR-related audits and compliance checks.
• Provide day-to-day HR support to site management and employees.
• Manage communication with Head Office HR to ensure alignment and consistency.
• Maintain confidentiality and handle sensitive information with discretion.

Required Skills & Competencies

• Strong organisational and administrative skills.
• Good computer literacy (Excel, email, HR systems advantageous).
• Ability to work independently and meet strict deadlines.
• Excellent communication skills verbal and written.
• High level of professionalism, maturity, and discretion.
• Able to manage conflict and remain calm under pressure.

Experience Requirements

• Minimum 5 years HR administration or related experience.
• Experience in payroll input preparation (not full payroll processing).
• Exposure to disciplinary process administration.
• Prior experience managing IODs and casual labour (advantageous).
• Solid understanding of HR compliance and documentation processes.

Qualifications

• Grade 12 (Matric) required.
• HR certificate/diploma advantageous.
• Working knowledge of HR or payroll systems is beneficial.