Purpose of the role

Prepare cost estimates (including priced BOQs), plan and manage construction revenue & costs, and administer construction contracts.

Minimum requirements

• BSc or NDip (Quantity Surveying)

• At least 3 years related experience in a construction environment

Key responsibilities

Costing, budgets & cost control

• Prepare cost and labour estimates for projects, including a priced BOQ

• Maintain an accurate, up-to-date cash flow forecast

• Cost control and oversight of cash expenditure on the contract

• Produce monthly valuations/certifications (up-to-date measure of value of work)

Variations, extras & commercial management

• Measure and manage extras and VOs

• Negotiate rates for additional work/new items as required

Contract administration & compliance

• Ensure systems and controls for contract documents are in place and implemented

• Ensure contractual and commercial correctness, including:

• Review contract documentation and brief relevant parties

• Liaise with the Contracts Manager on contractual requirements and full compliance

• Align on the optimal commercial strategy for the contract

• Prepare pre-construction documentation and follow up signing of main contract documents

• Oversee, coordinate and consolidate claims submission/processing

• Ensure conclusion of key contract documentation (e.g., performance/advance/payment guarantees, insurance, etc.)

• Identify and submit insurance claims

Reporting, registers & controls

• Prepare accurate, timeous contract costing, reports and budgets, including:

• Monthly cost reports with reconciliations (cost sheets, plant costs, late costs)

• Waste control records and materials registers (concrete and bulk materials)

• Monthly cost of quality records (non-conformance)

• Monthly productivity control sheets (with Site Management and clerks)

• Updated budgets and forecasts

• Ensure subordinate staff maintain accurate asset and small tool registers

Payments & procurement admin

• Manage contract payments efficiently, including:

• Measure and process subcontractor payments timeously

• Measure and process labour-only subcontractor and supplier payments timeously

• Validate and approve creditor/supplier invoices and payments (with Contracts Manager)

• Strong records management (site records, instructions, correspondence)

• Evaluate suppliers/subcontractors; select additional suppliers/subcontractors for approved lists

• Approve bulk orders with Contracts Manager; approve subcontract & labour-only subcontract orders

• Ensure timeous, contractually correct ordering

Start-of-contract & tender analysis

• Analyse tender documentation and develop: buy-outs, site cost plan/allowable, profit/loss budgets, and cash flow at contract start

• Review estimates for selecting vendors/subcontractors and determine cost effectiveness

Key knowledge & standards (what you must bring)

• Understanding of contract law and insurances

• Strong QS fundamentals, including rate build-ups

• Basic financial reporting and cash management

• Understanding of construction methods and outputs, programming and scheduling

• Ability to monitor and manage performance of subordinate staff/teams (Performance Management compliance)