Administrative Assistant

1. Job Title: Senior Staff
2. Position: Administrative Assistant
3. Department: Administration
   Reporting to: Deputy Manager,  Administration Department
4. Education: Bachelor's degree (preferred in Business Administration, Management, or a related field)
5. Work Experience: Minimum 3-5 years of experience as an administrative assistant or related role
6. Gender: Male or Female
7. Job Type: Full-Time (Working hours: 08:00-  16:30)
8. Working Location: 23 Giza Street, Nile Tower Building, 14th Floor, Orman Giza
9. Special Skills:
   • Fluency in both Arabic and English
   • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
   • Strong communication and interpersonal skills
   • Ability to multitask and prioritize effectively
   • High attention to detail and confidentiality
   • Knowledge of basic accounting/expense settlement procedures (preferred)
10. Job Description:
    To provide administrative support to the Administration Department.

This role assists the Deputy Manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, and supporting payment and expense settlements.

-Major Accountabilities:

1. Office Administration:

• Handle correspondence, filing (digital/physical), scheduling, and document preparation.
• Manage office supplies, coordinating approvals.
• Updating and monitoring contract renewal dates

1. Administrative Documentation & Invoice Handling:

• Invoice Handling- Prepare and organize vendor-related documents (e.g., invoices, POs, delivery notes).
• Translate and upload invoices to the company system.
• File all related documents for reference and audit.

1. HR & Staff Administrative Support:

• Maintain employee records and leave tracking.
• Support HR in relevant processes (such as training, seminars, etc).
• Respond to employee inquiries regarding general HR matters.

1. Other tasks:

• Any other administrative matters may be assigned by the Deputy Manager.