Document Control Officer (PMC Level)

(Wadi Yemm – DP1 / DP3-4 / DP5 /DP6/7 - IT, Communication & Administrative Support)

Education Requirements and Acceptable Alternatives

• Bachelor's degree in any relevant field (Engineering / Business Administration / Information Management) – Mandatory
• Diploma or training in Document Control / Records Management – Preferred
• Relevant experience in document control may substitute for formal specialization

Required Courses / Certifications

• Document Control / EDMS Training (Aconex, SharePoint, or similar) – Mandatory
• Microsoft Office (Excel, Word) – Mandatory
• ISO 9001 Document Control Awareness – Advantage

Screening Questions

Question

Accept (Yes / Ideal Answer)

Reject (No / Wrong Answer)

Have you worked as a Document Controller in a PMC/Consultant or construction project?

Yes – Relevant experience

No – No document control role

Do you have experience using EDMS systems (e.g., Aconex, SharePoint)?

Yes – Hands-on experience

No – No system experience

Have you managed document workflows (submission, review, approval)?

Yes – Full workflow handling

No – No involvement

Have you maintained document registers and logs?

Yes – Organized tracking

No – No tracking system

Have you handled transmittals and document distribution?

Yes – Regular handling

No – No involvement

Have you ensured document version control and numbering systems?

Yes – Strict control applied

No – No version control

Have you coordinated with engineers and project teams?

Yes – Cross-functional coordination

No – Isolated role

Have you prepared reports on document status and submissions?

Yes – Regular reporting

No – No reporting

Have you worked on large-scale or multi-package projects?

Yes – Relevant experience

No – Small projects only

Are you detail-oriented and organized in documentation?

Yes – Strong attention to detail

No – Weak organization

Other Important Requirements / Remarks

• Strong experience in:
• Document control procedures
• EDMS systems (Aconex preferred)
• Transmittals and document tracking
• Must be:
• Highly organized
• Detail-oriented
• Good communication skills
• Experience in construction / PMC environments is preferred
• Strong coordination with:
• Engineering teams
• Contracts & Commercial teams
• QA/QC team

Required Experience – Document Control Officer (PMC Level)

3–5+ years of experience

Typical Career Progression:

• 0–2 years: Admin / Junior Document Controller
• 2–5 years: Document Controller
• 5+ years: Senior Document Controller

Below Requirement:

• 3 years: Borderline
• Less than 2 years: Not suitable

Important Note (Wadi Yemm – DP Packages):

• Roles are package-based (DP level)
• Each Document Controller supports a specific zone
• High volume of documents due to:
• Multiple Consultant/contractors
• Fast-track submissions