We are seeking a detail-oriented Accounting and Bookkeeping Support Specialist to assist our finance team with transactional processing, reconciliations, and AI-driven document management. This role will focus on high-volume, repetitive tasks, including automated invoice scanning, data extraction via OCR, and ERP integration, to ensure accurate financial records and compliance. The ideal candidate will have strong data entry skills, experience with accounting software, and familiarity with AI/OCR tools for processing documents received via email or shared folders.

Must Haves

• Strong communication (written English) for email/chat-based collaboration.
• Adaptability to process changes and feedback.
• Team player with a proactive approach to problem-solving.
• Strategic Financial Planning (Budgeting, Forecasting, Designing accounting policies, Financial Modelling)
• Software Proficiency: QuickBooks Online (Advanced), QuickBooks Desktop Pro, Sage, MS Excel.
• Accounting Expertise: Full-Cycle Bookkeeping, Bank and Credit card Reconciliation, Cash Flow forecast and analysis, GST/HST Filings, GAAP, IFRS applications
• Core Competencies: Critical Thinking, Time Management, Detail Oriented, Vendor Relations 
• Financial Reporting & Analysis Board Presentations, Variance Analysis, KPI Tracking
• Risk Management & Internal Controls Audit Leadership, Fraud Prevention

Responsibilities

1. Transaction Processing & Data Entry

• Process accounts payable (AP) and accounts receivable (AR) transactions in the ERP system.
• Post and reconcile supplier invoices, payments, and expense reports.
• Record income from sales, donations, or other sources accurately.
• Process bank deposits, direct debits, and standing orders.

2. Reconciliations & Reporting Support

• Perform bank and credit card reconciliations.
• Reconcile balance sheet accounts (e.g., vendor statements,  debtor/creditor ledgers)
• Assist in preparing monthly financial reports (e.g., variance analysis, expenditure tracking).

3. Month-End Closing Support

• Assist with month-end closing tasks (accruals, prepayments, journal entries).
• Maintain audit-ready records.
• Maintain audit-ready digital records with proper indexing.

4. Compliance & Documentation

• Ensure adherence to payment terms and approval workflows.
• File and organise financial documents (invoices, receipts, contracts).
• Follow internal controls to minimise errors or fraud risks.
• Ensure AI/OCR-processed documents meet accuracy thresholds before approval.
• Flag discrepancies or extraction errors for review.

5. Administrative Support

• Respond to basic finance-related queries (e.g., payment status, invoice discrepancies).
• Collaborate with onshore teams to resolve discrepancies.

6. Document Processing & AI/OCR Tasks

• Scan, extract, and verify data from invoices, receipts, and financial documents using AI-powered OCR tools
• Organise and classify scanned documents in the ERP system (e.g., QuickBooks, Sage, Netsuite).
• Validate extracted data for accuracy before posting to accounting records.
• Monitor shared folders/email inboxes for incoming financial documents and process them via automation workflows.

7. Other Responsibilities

• Facilitate in implementation of the accounting framework, reconciliations and reports. Incorporate financial regulations and legislations as they arise/advise.
• Ensure that the procedures and deadlines are followed meticulously as agreed upon in standard operating procedures manuals, workflows, SLAs
• Ensure best practice and highest standards are adhered to. Abide by the organisational policies and procedures
• Ensure quality, accuracy of the data and financial records in all forms.
• Validating before processing payments, ensuring they are being made appropriately in line with payment terms before passing to authorizers.
• Contribute to system & process improvements
• Act as the first point of contact (via phone, email, etc.)
• Ensure enquiries from all stakeholders are addressed in an appropriate & timely manner.

Other Details

• Job Timings: Night shift following US EST (Night Shift)
• Office location: Off to Shahrah-e-Faisal, PECHS, Karachi