Procurement Operations Admin

About the role:

Purchasing Support:

• Consolidation from various departments their procurement needs and requirements.
• Process and assist Purchaser to issue purchase orders with accuracy and timeliness.
• Maintain up-to-date records of supplier contacts, quotations, and agreements.
• Assist in price comparisons and product sourcing research (non-trade)
• Prepare procurement reports and summaries for internal stakeholders.
• Handle general administrative duties related to the procurement function.
• Maintain procurement strategies to optimize cost and efficiency (non-trade product)
• Support Management Sourcing from order management to delivery.
• Maintain accurate records of procurement activities, contracts, and supplier performance.
• Resolve procurement-related issues and discrepancies in a timely and efficient manner.
• Continuously look for opportunities to streamline and improve procurement processes.

Procurement & Supplier Support

• Help prepare documentation for procurement negotiations and supplier onboarding.

Administrative Operations

• Ensure accurate data entry and record-keeping of procurement transactions.
• Maintain organized digital and physical filing systems for procurement documentation.
• Support in compiling procurement reports, pricing comparisons, and inventory summaries.

Qualifications & Skills

• Diploma in Business, Supply Chain Management, or a related discipline.
• 1-2 years of experience in a purchasing, admin, or procurement support role.
• Proficiency in Microsoft Office (especially Excel sorting, formulas, filtering).
• Familiarity with procurement or ERP systems is an advantage.
• Good communication skills and ability to liaise with internal teams and external partners.
• Strong attention to detail and accuracy in handling documentation and data.
• Positive, proactive attitude with a willingness to learn and support team initiatives.
• Knowledge or interest in the beauty industry is a plus.
• Proficient in English; Mandarin is a plus for liaising with regional suppliers.