HR Operations Executive

HR department is pivotal in the organization development and leading the people agenda to enable business ambition. We are currently recruiting a newly created position of HR Associate, with mission to ensure the smooth and efficient functioning of HR processes that support the company's strategic objectives and employee needs. This role is integral in managing key HR functions with a focus on accuracy, compliance, and positive employee experience.

Key Responsibilities:

• Payroll Administration:
  • Process payroll for employees, ensuring accurate calculation of wages, bonuses, and deductions, in compliance of Singapore MOMs Employment Act
  • Maintain payroll records and ensure compliance with MOM standards
  • Handle payroll inquiries and resolve discrepancies in a timely manner.
  • Coordinate with finance for payroll reconciliation and reporting.

• Employee Life Cycle Management:
  • Oversee the onboarding process for new hires, including preparation of employment contracts, pre-onboarding screening, documentations request
  • Usage of Infotech (HRIS system) for payroll, leave and time management
  • Manage employee records and ensure all documentation is up-to-date and compliant with company policies and legal requirements.
  • Administer employee benefits and leave management systems.
  • Handle employee exit processes including resignation, termination, and retirement procedures, ensuring all formalities are completed.

• Recruitment Support:
  • Assist in the recruitment process by posting job advertisements, screening resumes, and shortlisting candidates based on job requirements.
  • Coordinate interview schedules between candidates and hiring managers, and facilitate communication throughout the recruitment process.
  • Maintain and update the recruitment database, ensuring accurate records of candidate interactions and statuses.
  • Support recruitment events and job fairs as needed.

• General HR Administration:
  • Provide administrative support for HR projects and initiatives.
  • Prepare and maintain HR reports and dashboards for management review.
  • Ensure compliance with internal HR policies and external regulatory requirements.
  • Assist in employee relations matters and resolve HR-related issues as they arise.

• Collaboration and Communication:
  • Work closely with other HR team members and departments to ensure seamless HR operations.
  • Provide exceptional customer service to employees and management, addressing queries and concerns effectively.

Requirements:

• Minimum of 3 years of experience in HR operations, payroll management, and recruitment support.
• Strong understanding of payroll systems, employment laws, and HR best practices,
• Practical knowledge of Infotech system is preferred
• Excellent organizational skills and attention to detail.
• Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.

Personal Attributes:

• Proactive and results-oriented with a strong commitment to excellence.
• Ability to work independently and as part of a team.
• Adaptable and flexible with a positive attitude towards change and challenges.