Executive secretary responsibilities

• Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.
• Manage communication channels and respond to correspondence appropriately on behalf of the executives.
• Prepare and distribute internal and external documents, including reports, memos, and letters.
• Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with other departments and external stakeholders.
• Plan and coordinate events and conferences as required.
• Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
• Perform other duties as assigned by the Executive team.

Requirements

• Proven experience as an Executive Secretary or similar role
• Proficient in Microsoft Office Suite and other office management software
• Exceptional organizational and time-management skills to manage multiple tasks efficiently
• Strong communication and interpersonal skills to work collaboratively with team members and stakeholders
• Excellent written and verbal communication skills
• Ability to maintain a professional demeanor under pressure and handle confidential information
• A Bachelor's degree in Business Administration, Communications, or a related field is preferred