Admin Executive (Marine)

Job Details:

• Control the generic mailbox for sending and receiving
• Conduct employment registrations, submit files, and issue purchase orders
• Oversee the creation of bills for customer billing and the management of proposals for invoicing, including contract communication with pertinent departments.
• Respond quickly to customer questions regarding quotes and invoicing.
• Help with the job certificate process and make sure that surveyor attendance data is entered accurately and on time, including overtime and cost claims.
• Oversee the acquisition and maintenance of personal protective equipment for surveyors.
• In their absence, take up other administrators' ad hoc tasks, such as reception.
• Update and produce a monthly report as needed.
• Help stakeholders and complete ad hoc job requests from start to finish.

Requirements:

• GCE "O" Level minimum or better qualification
• Two to three years minimum of relevant administrative experience, ideally in the marine sector
• Possess strong practical understanding of Microsoft Excel and be competent with numbers
• Outstanding communication and interpersonal abilities
• Computer Savvy
• Experience in billing, ideally in the maritime sector
• Capable of collective work
• Able to accept criticism
• Meticulous
• Ideally not a job jumper