Operations Executive (Project Cargo)

Responsibility:

• Meet with the customer to understand the project scope.
• Define specific tasks and timeframes needed for the project.
• Hold a pre-ops meeting with the customer, vendors, and internal teams to align on expectations.
• Coordinate with all relevant parties for smooth operations and minimal delays.
• Select the right vendors for the job.
• Collaborate with Technical Services, Marine Department, and Logistics Department.
• Work with Port Authorities when needed.
• Supervise on-site activities, including boarding the vessel if required.
• Manage third-party services from the office or shore site.
• Ensure safe discharging and loading within the customers budget.
• Monitor project costs.
• Issue the Port Disbursement Account (PDA).
• Handle any additional tasks that come up.
• Maximize profitability while delivering the expected results.
• Confirm with the customer that all deliverables and requirements were met.
• Create and share an activity report with timelines and photos.
• Review vendor invoices and timesheets.
• Issue the final invoice to the customer.
• Review lessons learned for future improvement.

MINIMUM QUALIFICATION

• A minimum bachelors degree in business, Supply Chain & Logistics, or related subject.
• Good working knowledge of MS Office, Word, Excel.
• A minimum of 1 - 2 years experience in logistics and/or offshore agency sector.
• Field experience and good knowledge in the sector.
• Preferably related to project cargo and/or oil & gas sector.