Purchasing Executive (Ship Owner)

Job responsibilities

• Find new suppliers and service providers for vessels' DD purchases as needed.
• Manage all purchases for the vessels' DD materials and services, as assigned.
• Responsible for acquiring, sourcing, and delivering all DD supplies and parts needed by the vessels.
• Review pricing quotes.
• Ensure that purchases are tendered, ordered, and delivered efficiently.
• Inform the stakeholders on the status of each requisition and its delivery status.
• Process invoices quickly, verifying that purchases were accurately tendered, approved, ordered, and delivered.
• Ensure proper approval and delivery to finance for payment.
• Conduct on-site supplier audits and performance assessments as needed.
• Evaluate supplier performance based on quality standards, delivery time, and best prices, ensuring that all criteria are met in accordance with corporate requirements and expectations. Closing purchase orders, paperwork, and documentation.
• Ensure that proper paperwork is available to serve as a reference for each DD Purchase Order.
• Proactively notify stakeholders on the progress of DD orders.
• Arrange freight/logistics, including last-mile deliveries, to guarantee that supplies to the vessel arrive on time and at a reasonable cost.
• Follow up on any supply, quality, service, or billing issues with suppliers.
• Any additional duties assigned by the Senior Project Procurement Executive and Head of Procurement.