Assistant Vessel Manager (Oil)

Job Description:

• Provide assistance to Vessel Managers.
• Coordinate with Fleet Operational Services to ensure up-to-date technical information and best practices.
• Arrange and manage service attendances for vessels.
• Collaborate with Vessel Managers to ensure surveys and certificates are current.
• Review repair specifications and follow up with service providers.
• Organize routine repairs and requisitions for service engineers or technicians based on vessel needs.
• Review and process vendor invoices for services rendered.
• Assist in maintaining the repair database and help compile Dry-Dock Specifications.
• Support the preparation and review of repair specifications, as well as analyze yard tenders.
• Work with the purchasing department to ensure cost-effective and timely supply deliveries.
• Provide assistance to Vessel Managers during dry dock operations.
• Help compile the Dry Dock Repair Report.
• Track capital modifications, upgrades, and ongoing projects.
• Appoint agencies and monitor associated costs and invoices.
• Coordinate various husbandry matters with local agents.
• Manage the distribution and tracking of vessel certificates.
• Review classification reports and distribute monthly reports to Vessel Managers and the vessels.
• Process and track technical and service reports.
• Organize and maintain archived records.
• Manage vessel drawings and instruction manuals.
• Distribute manufacturer service bulletins to the ship team and vessels.
• Monitor planned maintenance work orders and maintenance history within the PM system.
• Track equipment undergoing shore-based service or repair.
• Support the purchasing department in the absence of the Purchasing lead, as assigned by superiors.
• Perform other ad hoc duties as needed.