We are seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, moving projects forward, and supporting content and outreach initiatives.

Executive & Administrative Support

• Organize and manage Gmail inboxes.
• Maintain calendars, appointments, reminders, and scheduling
• Ensure important emails and action items are labeled and not missed.
• Add and organize contacts, members, and client information
• Assist with ongoing operational and administrative tasks

Social Media Management

• Schedule and publish content across Instagram and YouTube
• Respond professionally to comments and direct messages as needed.

Research & Outreach:

• Research podcasts, radio shows, media opportunities, and collaborations
• Identify hosts, audience fit, contact information, and outreach opportunities
• Draft professional pitch emails to podcasts/media on behalf of the business
• Monitor YouTube and Instagram analytics and suggest changes as needed.

The VA Would Hope to Have:

• Strong Canva design skills
• Experience editing video content (Final Cut & others)
• Familiarity with Instagram and YouTube platforms & uploading.
• Strong organizational and communication skills
• Excellent written English with a warm, professional tone
• Direct, self-starter with initiative and problem-solving ability
• Reliable, responsive, and detail-oriented

Tools & Technology Requirements

Proficiency in Microsoft Excel (advanced use for data management and analysis)

Experience with Microsoft PowerPoint and other Microsoft Office applications

Familiarity with Google Suite (Docs, Sheets, Drive, etc.)

Ability to learn and adapt quickly to new systems.

Someone organized, creative, dependable, and excited to grow alongside a meaningful and family advocating brand.