We are seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, moving projects forward, and supporting content and outreach initiatives.

Executive & Administrative Support

• Organize and manage Gmail inboxes.
• Maintain calendars, appointments, reminders, and scheduling
• Ensure important emails and action items are labeled and not missed.
• Add new contacts into USCREEN (CRM that holds video program and App) and add same contacts into personal address book.
• Move/merge old contacts into Uscreen from old CRM.
• Update content and calendars within the Uscreen platform
• Add and organize contacts, members, and client information
• Assist with ongoing operational and administrative tasks

Content Creation & Video Support

• Add leads, contacts, and ongoing projects in organized systems
• Design graphics and promotional materials in Canva
• Create engaging YouTube thumbnails that increase clicks and views
• Edit some videos with knowledge of Final Cut and or Imovie.
• Possible repurpose long-form content into Instagram Reels and YouTube Shorts

Social Media Management

• Schedule and publish content across Instagram and YouTube
• Respond professionally to comments and direct messages as needed.

Research & Outreach:

• Research podcasts, radio shows, media opportunities, and collaborations
• Identify hosts, audience fit, contact information, and outreach opportunities
• Draft professional pitch emails to podcasts/media on behalf of the business
• Monitor YouTube and Instagram analytics and suggest changes as needed.

The VA Would Hope to Have:

• Strong Canva design skills
• Experience editing video content (Final Cut & others)
• Familiarity with Instagram and YouTube platforms & uploading.
• Strong organizational and communication skills
• Comfortable using Gmail and Google Calendar
• Excellent written English with a warm, professional tone
• Direct, self-starter with initiative and problem-solving ability
• Reliable, responsive, and detail-oriented
• Experience with Uscreen is a bonus, but happy to train the right person.

Someone organized, creative, dependable, and excited to grow alongside a meaningful and family advocating brand.