Strategic Executive Assistant (Dual Support & Operations)

Location: Columbus, Ohio 
Schedule: Full-time, approx. 9:00 AM - 5:00 PM EST (flexibility required)

About Zabota

Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025.
We specialize in helping high-growth U.S. brands build elite, remote-first teams.
Our mission is simple: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.

About Our Client 

Our client is a fast-growing U.S. company led by two highly driven founders operating in a dynamic and fast-paced environment. They are seeking a highly capable Executive Assistant who can act as a strategic partner enhancing their productivity, managing complex workflows, and proactively optimizing both business and personal operations.

About the Role

This is a strategic, autonomous, and operational Executive Assistant role supporting two senior principals.
You will be responsible for managing executive communication, business operations, and personal logistics while building systems that create efficiency and reduce friction.
The right person thrives in a role where they anticipate needs, solve problems independently, and operate with impeccable professionalism.

Responsibilities

1. Strategic Organizational & Systems Management

• Evaluate, implement, and optimize operational processes, tools, and workflow systems.

• Build and refine organization structures to support executive clarity and efficiency.

• Solve challenges quickly and independently, anticipating needs before they arise.

2. Professional Executive Support (Dual Support)

• Manage and triage both principals inboxes, drafting replies and prioritizing communication.

• Fully own complex calendar management and scheduling across business and personal commitments.

• Communicate externally on behalf of the principals with clients, partners, and stakeholders.

• Retrieve and compile sales or operational data from internal systems (training provided).

3. Personal & Logistical Support

• Plan and manage all domestic and international travel with comprehensive itineraries.

• Schedule and oversee personal appointments (medical, dental, home services, etc.).

• Manage vehicle maintenance logistics and occasional airport drop-offs/pick-ups.

• Coordinate logistics for company events, off-sites, and internal meetings.

Qualifications & Experience Needed

• Experience: 5+ years as an Executive Assistant, ideally supporting C-level or senior leaders. Experience managing multiple principals is highly preferred.

• Mindset: Highly intelligent, proactive, intrinsically driven, and comfortable in fast-changing environments with shifting priorities.

• Technical Skills: Strong proficiency with organizational tools, advanced calendar management, and the ability to quickly learn new systems and platforms.

• Professionalism: Exceptional discretion, judgment, and the ability to handle confidential and personal information with absolute care.

• Attributes: Resourceful, organized, solutions-oriented, and capable of operating with high autonomy.

Offer Details

• Working Hours: Approx. 9:00 AM 5:00 PM EST Flexibility required for urgent matters and travel logistics.

• Location: Columbus, Ohio - On-site

• Compensation: 80K Annually 

Hiring Steps

1. Initial Screening with Zabota

2. Client Interview

3. Practical Task or Second-Stage Interview

4. Final Offer