Data Entry Clerk

Females are encouraged to apply for this position

Data Entry Clerk

Terms of Reference

Division: Programs.

Location: Aden.

Reports to: Project Manager.

Organization & Background:

A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities and vulnerable groups in the conflict areas. The organization, in partnership with international agencies, takes action during crisis situations, and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economy, wellbeing and health.

Role Purpose:

S/he will ensure that all data collected by project teams is entered into the appropriate database, analyzed and well protected for a FSL project. S/he will maintain accurate and up-to-date information regarding project, locations, surveys, indicators, and all project participants. Information will span numerous program activities and various databases will require simultaneous management.

Key Responsibilities:

• Compile and enter beneficiary and project information into databases from (handwritten) registration forms into databases.

• Enter data into database software and ensure of the data quality and accuracy.

• Conduct regular field visits if necessary to improve the data collection at the project activities.

• Resolve data discrepancies and obtain missing information to complete documents/records.

• design and maintain numerous Excel databases for different activities (distributions, etc.)

• Compile, sort and organize data to be entered into the databases or electronic files.

• Scan documents and print files, when needed, also keep all information confidential.

• Crosscheck and verify data keyed into the databases for quality and accuracy.

• Maintain and update workflow records regarding work completed and work pending.

• Tracking the beneficiary lists reached under the different interventions.

• Assist other administrative staff in filing, archiving, typing and other tasks as necessary.

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Other duties as assigned by the supervisor to enable and develop the overall success of the project.

Organizational Competencies:

• Demonstrates integrity by modelling the organizations values and ethical standards.
• Promotes the vision, mission, and strategic goals of the organization.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favouritism.
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Teamwork:

• Acting as a team player and facilitating teamwork.
• Self-development and initiative taker.
• Managing conflict.

Knowledge Management and Learning:

• Promotes a knowledge sharing and learning culture in the office.
• Actively works towards continuing personal learning.

Safeguarding:

• Read, understand, and adhere to the organizations Safeguarding Policy, sign the organizations Code of Conduct, and strive to promote a zero-tolerance approach to discrimination, harassment, and abuse in all working environments.
• Report any concerns about the well-being of a child or vulnerable person and report any concerns about the behaviour of the organizations representative in relation to safeguarding.

Qualifications, Experience, & Skills:

• Bachelors degree in computer science or in relevant field
• At least two years work experience.
• One year of work experience in an electronic data management position.
• Advanced understanding of Excel databases and data entry and ability to design Excel/Access databases.
• Excellent computer skills, with strong typing skills in English and Arabic and knowledge of MS Word.
• Excellent interpersonal communication and report writing abilities, complemented by good computer proficiency.
• Experience using KoBo tool and relevant tools.
• Excellent organizational skills and the ability to handle multiple tasks in a dynamic environment
• Able to express effectively and communicate well with others.
• Willing to work with a team.
• Strong attention to detail and high level of accuracy in data management.
• Ability to analyse and understand data, organizing into visual representations - diagrams/charts.
• Previous experience with assessments, surveys, and evaluations preferred.
• Ability to organize time, manage multiple projects at one time, and analyse information from many sources.
• Applying knowledge of information management, strong problem-solving skills, and sound judgment to effectively complete complex tasks and meet deadlines under stress, while maintaining a positive and professional service-oriented attitude.
• Communication skills to operate with a multinational and multilingual team.
• Good English (reading, speaking, writing/spelling, and typing) is required.