Executive Assistant

Job title: Executive Assistant

Sector: Geotechnical/Geoenvironmental Construction
Job Type: Full-time
Location: Lagos

Female for gender balance

• 
  Managing the CEO's calendar and recurring tasks, appointments, travel arrangements and prioritizing the most sensitive matters

• Manage emails, information, and other communications; answer where possible, highlight and prioritize those that need MD/CEO attention.

• Screening and handling phone calls and sending reminders to the MD on pending and overdue tasks.

• Preparing and reviewing documents, memos, agendas, and reports for the CEO.
  Coordinating and recording meetings, conference calls, and interviews

• Organize, prepare, coordinate, set agendas for and record meetings, conference calls and interview, including gathering documents and attending to the logistics of meetings.

• Act as 'follow-up Manager' to ensure that a wide range of agreed actions are being executed.

• Type up notes, emails, presentations, and reports; circulate and file information.

• Maintain strict confidentiality with sensitive information, and MD/CEO personal matters.

• Provide Gatekeeper and Gateway role, creating win-win situations for direct access to MD/CEO's time and Office.

• Other duties as may be assigned by the CEO.
  
  Qualifications:
• Minimum of 3 years experience in Administrative Assistance tasks to support organizational needs

• Strong skills in Executive Administrative Assistance and Executive Support

• Excellent organizational and time management skills

• Exceptional written and verbal communication abilities

• Ability to maintain confidentiality and exercise discretion

• Proficiency in common office software and tools (e.g., Microsoft Office Suite)

• Prior experience in a similar role is a plus

• Minimum of a bachelor's degree in related field

A degree in Geology would be a plus.