Personal Assistant to the Managing Director

The Professional Personal Assistant will support the Managing Director in all aspects of their role, including marketing, operations, foundation activities, and personal projects. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks simultaneously. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of responsibilities.

Key Responsibilities:

Marketing and Operations Support:

• Administrative Tasks: Assist the Managing Director with daily administrative tasks, including email management, phone calls, and correspondence.

• Campaign Coordination: Coordinate marketing campaigns from planning to execution and tracking results.

• Client and Partner Management: Maintain communication with clients, partners, and vendors, ensuring high levels of satisfaction and effective collaboration.

• Presentations and Proposals: Prepare and edit marketing presentations, proposals, and reports to support business development efforts.

• Market Research: Conduct market research to analyze trends, competitors, and customer insights to inform marketing strategies.

• Operational Oversight: Oversee operational activities, ensuring they align with the company's strategic goals.

• Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements, including preparing meeting agendas and taking minutes.

Foundation Support:

• Program Administration: Provide administrative support for the foundation’s educational programs, including coordination with schools, teachers, and volunteers.

• Event Organization: Assist in organizing fundraising events, managing logistics, and ensuring successful execution.

• Donor Relations: Maintain and update records of donors, donations, and expenses, ensuring accurate documentation and reporting.

• Communication: Draft and distribute newsletters, press releases, social media updates, and other communication materials to promote the foundation’s activities.

Personal Support:

• Calendar Management: Assist in managing the Managing Director’s personal and professional calendar, ensuring efficient time management.

• Literary Project Support: Provide comprehensive support for the project, including conducting research, organizing manuscript drafts, and assisting with editing.

• Writing Schedules: Create and manage writing schedules, ensuring deadlines are met and progress is monitored.

• Marketing and Sales Coordination: Schedule and coordinate activities related to the marketing and sales of the literary project once it is completed.

• Personal Tasks: Handle personal errands and tasks as needed to support the Managing Director’s daily activities.

• Confidentiality: Manage confidential and sensitive information with the utmost discretion and professionalism.

Additional Responsibilities:

• Project Management: Take on special projects as assigned by the Managing Director, ensuring timely and successful completion.

• Travel Arrangements: Coordinate domestic and international travel arrangements, including booking flights, accommodation, and transportation.

• Office Management: Oversee office supplies and inventory, ensuring the office operates smoothly and efficiently.

• Financial Tasks: Assist with basic financial tasks such as expense reporting, budget tracking, and invoice management.

• Relationship Building: Build and maintain strong relationships with internal and external stakeholders, representing the Managing Director in a professional manner.

• Event Planning: Organize and manage company events, meetings, and social gatherings, ensuring all details are handled meticulously.

Qualifications:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

• Minimum of 3 years of experience as a personal assistant, executive assistant, or in a similar role.

• Strong organizational and multitasking skills, with the ability to prioritize effectively.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Discretion and trustworthiness in handling confidential information.

• Flexibility and adaptability to changing priorities and schedules.

• Experience in the advertising or marketing industry is a plus.

Key Competencies:

• Attention to Detail: Ensures all tasks are completed accurately and efficiently.

• Time Management: Prioritizes tasks effectively to meet deadlines.

• Problem-Solving: Identifies and addresses issues proactively.

• Interpersonal Skills: Builds strong relationships with stakeholders and team members.

• Creativity: Brings innovative ideas to support marketing and foundation activities.

• Proactivity: Anticipates needs and takes initiative without waiting for instructions.

• Writing and Reading Literary Works: Brings innovative ideas to support creation of literary project and its activities

Application: Interested candidates should send CVs to careers@worknigeria.com using the job title as the subject of the email