Executive Assistant | Purchasing Support

About the Role

We are seeking a dependable Executive Assistant to support a business owner with purchasing, product research, email management, follow-ups, and daily administrative tasks. Over time, the role may expand into assisting with estimates and proposals after learning the company's products, pricing, and processes.

Responsibilities

• Assist the owner with daily administrative tasks and follow-ups.
• Order materials, supplies, tools, and equipment.
• Research products, specifications, availability, and pricing.
• Compare vendors and purchasing options.
• Track orders, deliveries, backorders, and missing items.
• Maintain organized product, vendor, pricing, and purchasing records.
• Respond professionally to client and vendor emails.
• Follow up on proposals, documents, approvals, and project information.
• Gradually assist with estimates and proposals.

Requirements

• Experience as an Executive Assistant, Administrative Assistant, Purchasing Assistant, or similar role.
• Strong online research and problem-solving skills.
• Excellent written and spoken English.
• Professional email communication.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Excel, email, and online business tools.
• Comfortable communicating with vendors and comparing prices.
• Able to work independently and complete tasks without constant supervision.
• Willingness to learn technical products and terminology.

Preferred Experience

• Experience in purchasing, construction, plumbing, building materials, or a related industry.
• Experience preparing purchase orders, proposals, estimates, or vendor comparisons.
• Familiarity with product specifications or construction materials.

Schedule

Full-time position working during U.S. Eastern Time business hours.