Data Entry Specialist - Operations

We are hiring a highly accurate Data Entry Specialist to support the operations team of a growing e-commerce and retail business. This role is responsible for ensuring invoices, purchase orders, inventory records, and operational data are entered and maintained correctly.

Responsibilities

Invoice Entry

• Enter supplier and vendor invoices accurately and on time
• Verify quantities, unit prices, totals, and taxes against source documents
• Compare invoice pricing against agreed vendor pricing and flag discrepancies

Purchase Orders

• Enter and update purchase orders in the system
• Match invoices against purchase orders and receiving records
• Flag mismatches, missing information, or pricing discrepancies

Inventory & Warehouse Reconciliation

• Reconcile warehouse and inventory records against system data
• Review discrepancies involving counts, receipts, and transfers
• Document and escalate discrepancies for resolution

General Data Entry

• Maintain accurate operational records, trackers, and spreadsheets
• Keep data organized and up to date
• Support recurring operations-related data entry tasks

Requirements

• Exceptional attention to detail and accuracy
• Ability to identify incorrect pricing, quantities, or data inconsistencies
• Comfortable with high-volume, repetitive data entry
• Proficient in Microsoft Excel and/or Google Sheets
• Fast and accurate typing skills
• Good written English communication
• Reliable, organized, and able to work independently
• Dependable computer and internet connection
• Available for full-time remote work, 40 hours per week

Preferred Experience

• Invoice processing, accounts payable, bookkeeping, or financial data entry
• Inventory, ERP, or accounting systems such as QuickBooks
• E-commerce, retail, wholesale, or distribution operations