Data Entry & Operations Specialist

Job Overview

We are hiring a detail-oriented Data Entry & Operations Specialist to manage order flow, maintain data accuracy, and coordinate shipments. This role supports the full process from order entry through shipping, ensuring information is entered correctly, documents are prepared properly, and shipments move on schedule.

Key Responsibilities

• Enter and upload inbound and outbound orders accurately
• Handle manual data entry and Excel import uploads
• Review order details for accuracy before processing
• Source, compare, and coordinate carrier quotes
• Prepare, upload, and manage BOLs and shipping documents
• Communicate with clients, carriers, and internal teams by phone and email
• Track order status and follow up on delays or shipment issues
• Maintain organized records with a strong focus on accuracy
• Resolve order or logistics issues quickly to keep operations moving

Requirements

• Experience in data entry, order entry, logistics coordination, or inventory systems
• Strong Excel skills, including working with large datasets, imports, and accuracy checks
• Fluent spoken and written English for client and carrier communication
• High attention to detail with proven data accuracy
• Comfortable handling order documentation and shipping paperwork
• Organized and able to manage multiple tasks at once
• Able to work independently and solve issues quickly
• Must be available to work during U.S. business hours

Ideal Candidate

The ideal candidate is accurate, organized, and comfortable working with orders, Excel files, shipping documents, and carrier communication. This person should be able to manage details carefully while keeping shipments and operations moving efficiently.