WFH Admin Assistant/Bookkeeper - The Accounting Centre

About us:

We are a team of specialist business accountants dedicated to helping businesses gain better control, clarity, and growth in their finances. Founded in 2013, The Accounting Centre supports business clients across Australia.

We are seeking an Admin Assistant/Bookkeeper to join our growing team. The ideal candidate will have 3+ years of administrative experience, preferably within an accounting firm.

Learn more about us here: https://theaccountingcentre.com/

Please watch this video message from the Co-founder, Karen Howson here - https://youtu.be/xVjwRNyilI8

What we are offering:

• Salary ranges from 55,000 to 70,000 Pesos per month.
• Working Monday to Friday, 8:30 am to 5:00 pm PH time.
• Paid leave of 4 weeks per year.
• Following Australian Public Holidays but are flexible to swap some important Philippine Holidays.
• Permanent work-from-home set-up.
• New equipment supplied.
• A great working environment.
• Training and career growth.

Job Overview:

As an Admin Assistant, you will play a crucial role in providing administrative support, overseeing daily operations, and ensuring the accounting team runs smoothly. This position is ideal for a proactive, detail-oriented professional with a strong commitment to administration and a proven ability to assist team members and managers effectively.

Key Responsibilities:

1. Data Entry and Management

• Accurately input and update data in MYOB AccountRight (MYOBAR), Xero, and other relevant systems.
• Maintain and organize electronic and paper financial records.
• Enter monthly software charges and practice-related bills and receipts.

2. Document Preparation and Processing

• Prepare and issue annual statements, minutes, and billing using Now Infinity.
• Process and finalize electronic and paper financial packs.
• Order and manage company, trust, and SMSF documents.
• Update shareholder information, including addresses and share issuance/cancellation.

3. Administrative Support

• Assist with drafting and sending emails to clients.
• Manage mail records, including sorting, filing, and distributing incoming and outgoing mail.
• Print debtor and work-in-progress (WIP) reports for partners.

4. Billing and Financial Reporting

• Issue monthly bills and statements to clients.
• Extract and report Key Performance Indicators (KPIs) for internal use.
• Handle internal payroll tasks, ensuring accuracy and timeliness.

5. Document Management

• Save and organize client documents within the document management system.
• Ensure all documentation is up-to-date and easily accessible.

6. Personal Assistant Duties

• Provide PA support as needed, including scheduling, correspondence, and other tasks as they arise.