Administrative Assistant

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our Warren, NJ office location. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.

Location: Warren, NJ

We are seeking a highly motivated and skilled Administrative Assistant with 1+ year of experience to join our team. This position the overall support of project work and related documentation.

Responsibilities:

• Set up new projects; create file tree on network and physical file folders;
• Transcribe/type correspondence and technical documents;
• Create team-specific documents for use with project tracking;
• Maintain job files adhering to company standards;
• Act as a liaison between clients, agencies, and project managers;
• Research property information using internet sources and in-house documentation;
• Research and obtain standards/codes required by client, local and state agencies;
• Support the Preparation of client proposals;
• Research and compile reports, plans, and applications for submittal to state and local agencies;
• Prepare hearing folders and exhibits for use at public hearings;
• Maintain calendar for designated team;
• Scheduling meetings, conference calls, and conference rooms; and
• Provide assistance to other administrative staff as needed.

Requirements:

• High School Diploma or equivalent (Associates Degree preferred);
• 1+ year of administrative support or general office experience;
• Excellent typing ability, with an emphasis on accuracy and attention to detail;
• Proficient in Word Perfect, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
• Strong oral and written communication skills;
• Excellent spelling, grammar, and proofreading abilities; and
• Prior experience in a fast-paced, multitasking environment.

Benefits:

• The estimated range for this position is $23/hr to $25/hr
• Whitestones Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Multiple Corporate Discount Programs