Administrative Assistant

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our Tampa FL office location. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.

Location: Tampa, FL

Responsibilities:

• Assist in the preparation, review, and editing of technical reports;
• Coordinate with project teams to gather necessary information and ensure accurate documentation;
• Research property information using internet sources and in-house documentation;
• Set up new projects; create file tree on network and physical file folders;
• Create team-specific documents for use with project tracking;
• Maintain job files adhering to company standards;
• Act as a liaison between clients, agencies, and project managers;
• Support the preparation of client proposals;
• Research and compile reports, plans, and applications for submittal to state and local agencies;
• Prepare hearing folders and exhibits for use at public hearings;
• Maintain calendar for designated teams;
• Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; and
• Provide assistance to senior staff in other areas as needed.

Requirements:

• Highschool Diploma or equivalent required (AS or BS Degree preferred);
• 1+ year of administrative and/or project team support in an office setting;
• Excellent typing ability, with an emphasis on accuracy and attention to detail;
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
• Strong oral and written communication skills;
• Excellent spelling, grammar, and proofreading abilities;
• Prior experience in a fast-paced, multitasking environment; and
• Previous experience in architecture, engineering, and construction firms highly preferred.

Benefits:

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Multiple Corporate Discount Programs