Receptionist

WHITELINE ACTIVATION COMPANY LIMITED

Job Summary:

We are seeking a friendly, organized, and professional Receptionist to join our team. As the first point of contact for our company, the Receptionist will be responsible for greeting visitors, answering and directing phone calls, and providing administrative support to various departments. The ideal candidate will be a strong communicator with a positive attitude and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Greet and welcome visitors with a positive, helpful attitude.

• Answer, screen, and direct incoming phone calls to the appropriate departments or individuals.

• Manage the reception area, ensuring it is tidy and presentable at all times.

• Receive and distribute mail, packages, and deliveries promptly.

• Schedule and coordinate appointments and meetings, maintaining accurate calendars for the team.

• Assist with various administrative tasks, including data entry, filing, and document management.

• Handle inquiries from clients, customers, and the public, providing accurate information and directing them to the appropriate resources.

• Maintain security by following procedures, such as monitoring the logbook and issuing visitor badges.

• Support the office with general tasks, such as ordering office supplies and maintaining inventory.

• Assist with special projects and events as needed, providing logistical and administrative support.

• Maintain confidentiality of sensitive information.

Qualifications:

• High school diploma or equivalent; additional certification in Office Administration is a plus.

• Previous experience as a receptionist, administrative assistant, or in a related role is preferred.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., printers, copiers).

• Strong organizational skills and attention to detail.

• Ability to handle multiple tasks simultaneously and prioritize effectively.

• Professional appearance and demeanor.

• Strong interpersonal skills and a customer-service-oriented attitude.

• Ability to work independently as well as part of a team.