Head of Production

Job Description: Head of Production

Job Purpose

To lead and oversee the production department, ensuring the successful planning, execution, and delivery of high-quality events and roadshows. The Head of Production will manage teams, budgets, and suppliers while ensuring all projects align with company objectives and meet client expectations.

Key Responsibilities

1. Strategic Leadership

• Lead and manage the Production team to deliver exceptional event production services.
• Develop and implement production strategies to improve efficiency, quality, and innovation.
• Serve as the main decision-maker for all production-related aspects of projects.

2. Supplier and Vendor Management

• Establish and maintain strong relationships with suppliers to ensure the best quality and value for event production services.
• Negotiate contracts, pricing, and deliverables with vendors for venues, structures, lighting, sound systems, and more.
• Evaluate and onboard new suppliers to expand the company's capabilities.

3. Project Oversight

• Oversee all stages of event production, from planning to execution, ensuring adherence to timelines, budgets, and quality standards.
• Monitor and guide the production team to ensure smooth project execution and resolve any issues promptly.
• Conduct site visits to ensure structural accuracy and oversee on-site production setup and takedown.

4. Budget and Resource Management

• Manage and control production budgets, ensuring optimal allocation of resources while maintaining profitability.
• Oversee procurement processes to ensure cost-effectiveness and alignment with project needs.

5. Team Management and Development

• Build and lead a high-performing team by recruiting, training, and mentoring production staff.
• Conduct regular performance evaluations and provide coaching to enhance team capabilities.
• Foster a collaborative and innovative work environment within the department.

6. Process Improvement

• Develop and implement standard operating procedures (SOPs) for event production to ensure consistency and efficiency.
• Analyze production workflows and introduce improvements to reduce costs and enhance quality.

7. Risk Management and Compliance

• Identify and mitigate potential risks in production operations, ensuring contingency plans are in place.
• Ensure all projects comply with safety regulations, industry standards, and client requirements.

8. Reporting and Communication

• Report production progress, challenges, and achievements to senior management.
• Collaborate with other departments, such as Sales and Creative, to align production efforts with overall business goals.

Qualifications

Education and Experience

• Bachelors degree in Marketing, Business Administration, Event Management, or a related field.
• Minimum of 5 years of experience in event production, with at least 3 years in a leadership role managing teams and suppliers.
• Extensive experience in roadshows, exhibitions, or large-scale events is essential.

Technical Skills

• Proficient in production management tools and Microsoft Office (Word, Excel, PowerPoint).
• Strong financial acumen with experience in budgeting and cost management.
• Knowledge of event technologies, structural design, and vendor management.

Core Competencies

• Leadership: Proven ability to lead and inspire teams to achieve organizational goals.
• Strategic Thinking: Ability to align production strategies with company objectives and long-term goals.
• Problem-Solving: Skilled in identifying and resolving complex production challenges under tight deadlines.
• Communication: Excellent verbal and written communication skills for stakeholder engagement and team collaboration.
• Flexibility: Willingness to work non-standard hours, including weekends, and travel frequently for projects.

Behavioral Attributes

• High level of accountability and a results-driven mindset.
• Adaptable to changing priorities and able to thrive in a fast-paced environment.
• Passionate about delivering high-quality events and driving team success.